Administrative Assistant

Description We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in Sierra Vista, Arizona. This contract opportunity with permanent potential is ideal for someone who enjoys balancing front-desk interaction, data management, and administrative coordination in a mission-driven environment. The role involves maintaining accurate records, supporting internal teams, and helping keep office processes organized and responsive. Candidates who are detail-oriented, adaptable, and comfortable working with electronic systems will be well suited for this position.

Responsibilities:

• Maintain accurate information in the organization's electronic health record platform and other online systems on a daily basis.
• Prepare routine and as-needed reports and deliver them to the appropriate agencies, departments, or team members within required timeframes.
• Welcome visitors, manage incoming phone calls, direct inquiries appropriately, and record clear, complete messages while supporting general front-office operations.
• Coordinate logistics for internal program meetings and community-related gatherings, including scheduling and administrative preparation.
• Provide day-to-day assistance to staff with basic equipment, technology, and web-based application issues, and connect with the IT support contractor when additional help is needed.
• Support new employee onboarding by helping organize materials, documentation, and administrative setup tasks.
• Assist with accounts payable, billing activities, and follow-up on invoice discrepancies to help ensure timely and accurate processing.
• Handle incoming and outgoing mail, draft routine correspondence, prepare forms, monitor office and program supply levels, place orders when needed, and complete occasional program-related errands, which may include driving for agency business. Requirements
• Previous experience in administrative support, office coordination, reception, or a similar business support role.
• Proficiency in data entry and comfort working within electronic health record systems and other web-based platforms.
• Strong telephone and front-desk communication skills, including the ability to handle inbound calls professionally and accurately relay information.
• Working knowledge of Microsoft Excel, including using formulas and managing basic spreadsheets.
• Ability to organize multiple tasks, meet deadlines, and maintain accuracy in a fast-paced office setting.
• Strong problem-solving skills with the ability to assist staff with routine technology and office equipment issues.
• Valid driver's license and reliable transportation may be required for errands or other agency-related travel.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .