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Administrative Assistant
Job
Robert Half
Tempe, AZ (In Person)
Full-Time
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Job Description
We are looking for an Administrative Assistant to support daily front office operations in Tempe, Arizona. This Long-term Contract opportunity is ideal for someone who enjoys keeping an office organized, assisting internal teams, and creating a welcoming experience for visitors and callers. The role will handle a wide range of administrative activities, from coordinating supplies and maintaining records to supporting special filing and document management projects. This position is permanent, Monday through Friday, and will provide essential coverage for the administrative support function.
Responsibilities:
- Manage front desk and general administrative support activities to keep daily office operations running smoothly.
- Respond to incoming calls, direct inquiries appropriately, and provide courteous assistance to visitors and staff.
- Enter, update, and maintain office information and records with a high level of accuracy.
- Coordinate the purchase of office materials and kitchen supplies while monitoring inventory and replenishment needs.
- Organize, file, and archive documentation in accordance with retention guidelines and support secure document disposal through an external vendor.
- Assist with routine clerical tasks such as scheduling, document preparation, and general correspondence.
- Provide support for basic accounting-related tasks as training is provided.
- Contribute to additional administrative projects and office duties as business needs change.