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Administrative Assistant - Law Firm

Job

Robert Half

Apple Valley, CA (In Person)

Full-Time

Posted 3 weeks ago (Updated 2 weeks ago) • Actively hiring

Expires 7/6/2026

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Job Description

Robert Half is looking for a dependable Legal Assistant to provide onsite administrative support for a busy legal team. This Contract position plays an important role in keeping daily office operations organized while helping attorneys, paralegals, and clients with document handling and front-office support. The ideal candidate brings strong administrative experience, excellent attention to detail, and the ability to manage recurring processes independently in a structured office environment.
Responsibilities:
  • Manage incoming correspondence by receiving, organizing, and routing mail to the appropriate recipients.
  • Prepare printed legal materials and case-related packets with a high degree of accuracy and completeness.
  • Compile, label, and finalize outbound mailing packages to support timely document delivery.
  • Digitize records by scanning paperwork and uploading files into designated systems for access and tracking.
  • Monitor shipments and outgoing mail activity to help ensure documents are sent and delivered as expected.
  • Welcome clients in the office, collect submitted paperwork, and maintain an organized and courteous front-desk experience.
  • Work closely with paralegals to align document preparation, filing needs, and mailing timelines with case priorities.
  • Follow established office procedures, checklists, and workflow standards to maintain consistency and compliance.
  • Provide day-to-day administrative assistance to attorneys and legal staff as needed across general office operations.