$26•$30 per hour Job Description Administrative Assistant Needed in Cerritos — Urgently hiring in Cerritos!
Job Title:
Administrative Assistant Pay:
$26.00•30.00 hourly
Hours:
8:30am-5:30pm,
Monday-Friday Start Date:
ASAP Looking for a career that offers growth and the chance to make a real impact? Join a dynamic team in Cerritos as an Administrative Assistant and become a vital part of their success story. As an integral support to multiple senior leaders, you'll help keep operations smooth and support the company's mission every day. As an Administrative Assistant, you'll provide essential administrative support to six Directors and the Firm Managing Partner. Your role will involve managing schedules, preparing documents, coordinating meetings, and maintaining organized records. You'll also assist with travel arrangements, handling correspondence, and supporting special projects—all while demonstrating professionalism and a proactive attitude. What You'll Do As an Administrative Assistant, you will be responsible for Managing complex calendars, scheduling meetings, and resolving conflicts efficiently Preparing, editing, and distributing correspondence, reports, presentations, and other documents Screening and prioritizing incoming calls and emails, ensuring timely follow-up Maintaining organized electronic and physical filing systems for confidential documents Assisting with expense reports, invoices, and administrative recordkeeping Coordinating meetings, including logistics, virtual platforms, and catering arrangements Preparing meeting agendas, presentation materials, and related documentation Attending meetings as needed, recording minutes, and following up on action items Organizing company events, leadership meetings, and client functions Planning and booking domestic and international travel, including itineraries and accommodations Supporting travel arrangements, managing changes, and addressing travel disruptions Serving as a professional liaison between leadership, staff, clients, vendors, and external partners Handling sensitive information with discretion and sound judgment Assisting with special projects, research, and departmental initiatives Monitoring deadlines and following up on pending tasks for leadership Supporting process improvements to enhance administrative efficiency Coordinating onboarding for new team members as needed What You'll Bring The ideal candidate for this role will have: 3+ years of administrative support experience, preferably supporting multiple executives or senior leaders Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) Strong calendar management and scheduling experience Excellent written and verbal communication skills Exceptional organizational, time management, and multitasking abilities Ability to maintain confidentiality and handle sensitive information discreetly Strong attention to detail and problem-solving skills Experience supporting executives in professional services, legal, accounting, consulting, or corporate environments Experience coordinating travel and high-level meetings Associate's or Bachelor's degree preferred Why Join Us in Cerritos? Opportunity to work with a collaborative and professional team Competitive pay and benefits package Professional growth and development opportunities Enjoy affordable health and prescription coverage with no waiting period Benefits offered by the employer once hired permanently
Location & Schedule:
This position is on-site in Cerritos and offers a standard work schedule of Monday through Friday, 8:30am to 5:30pm. Ready to Take the Next Step? If you're ready to start a rewarding career as an Administrative Assistant in Cerritos, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now! Let our local Helpmates recruiters help you reach your career goals. At Helpmates, we do the hard work and don't stop until you're hired! We specialize in connecting job seekers with opportunities that fit their skills and career goals. Whether you're looking to grow in your current field or explore a new path, we're here to help you every step of the way.
Discover more about:
Job opportunities in your area Why professionals trust Helpmates for their job search Tips and resources to stand out in today's job market Find your nearest Helpmates' office to easily and quickly connect with us. Protect Yourself from Job Scams We've seen an increase in scam attempts targeting job seekers. Please know that our team will never request sensitive personal information—such as your Social Security number or banking details—outside of our secure onboarding system . This system is the only method we use to collect the information necessary for employment. All official communication will come from verified company email addresses or phone numbers . If something seems suspicious, trust your instincts and don't engage. Learn how to spot job scams and protect yourself here .
Equal Opportunity Employer:
Helpmates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. Helpmates will provide reasonable accommodations for people with disabilities in all parts of the hiring and employment process.
Apply Now:
Apply Online Indeed Continue with Indeed Apply Later Send an email reminder to:
Email Address Share This Job:
Login to save this search and get notified of similar positions.
