Administrative Assistant- BK

Administrative Assistant- BK Pain Clinics of Central California Inc Bakersfield, CA Job Details Full-time 5 days ago Qualifications Project reporting Regulatory inspections Record keeping Google Workspace Vendor contracts HIPAA compliance management OSHA Regulatory compliance Pain management Compliance audits & assessments Process improvement Project coordination Executive administrative support Mid-level Improving operational efficiency State healthcare regulations High school diploma or GED Medical administrative support CMS regulatory compliance EMR/EHR Centers for Medicare and Medicaid Services (CMS) Productivity software Managing executive calendars Document management Associate's degree Medical terminology Communication skills Staffing management File organization Internal audits Progress tracking (project management tasks)

Full Job Description Description:

The Administrative Assistant provides high-level administrative and operational support within a multi-location pain management practice. This role plays a critical part in coordinating communication across multiple clinics, supporting operational initiatives, and ensuring efficient, compliant practice operations. The ideal candidate is highly organized, adaptable, and comfortable working in a healthcare environment with multiple providers, locations, and priorities. Key Responsibilities Administrative Support Provide direct administrative support to the COO, including complex calendar management across multiple clinic locations Coordinate meetings, prepare agendas, presentations, and reports; document and track action items Manage confidential and sensitive information related to operations Serve as a gatekeeper for communications, prioritizing emails, calls, and requests Multi-Location Operational Support Assist with coordination of daily operations across multiple pain management clinics Supports leadership with scheduling, staffing coordination, and operational follow-up Track and report operational metrics, clinic performance data, and project timelines Assist with implementation and follow-through of standard operating procedures across locations Communication & Provider Coordination Coordinate cross-location meetings, trainings, and leadership calls Communicate operational updates, policy changes, and directives from leadership Compliance & Specialty Practice Support Assist with documentation related to regulatory and accreditation requirements (HIPAA, OSHA, CMS, state regulations) Support audits, inspections, and internal compliance reviews Maintain organized records related to contracts, vendor agreements, and compliance documentation Project & Administrative Functions Support operational improvement initiatives and special projects led by leadership Maintain organized digital and physical filing systems across departments Coordinate accounting, credentialing and grievance department Skills & Competencies Ability to manage competing priorities in a fast-paced environment Strong follow-through and project coordination skills Professional judgment and discretion Collaborative mindset with leadership presence Problem-solving and process-improvement orientation Work Environment Medical office / clinical setting with multiple practice locations Occasional travel between clinic sites may be required May require flexibility in hours to support operational needs

Requirements:

Required High school diploma or equivalent (Associate's or Bachelor's degree preferred) 3+ years of administrative or executive support experience, preferably in healthcare Strong organizational and multitasking skills with attention to detail Excellent written and verbal communication skills Proficiency in Microsoft Office and/or Google Workspace Ability to manage confidential information with professionalism Preferred Experience in pain management, interventional medicine, or specialty medical practices Experience supporting multi-location healthcare operations Familiarity with medical terminology, EMR systems, and healthcare workflows