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Administrative Assistant
Job
Robert Half
Bakersfield, CA (In Person)
Full-Time
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Job Description
Description We are looking for an Administrative Assistant to support daily business operations and help keep the office running smoothly. This opportunity is ideal for someone who enjoys balancing administrative coordination, communication, and office support in a fast-paced setting. The person in this role will work closely with managers and team members to handle scheduling, documentation, travel arrangements, and routine financial administration while maintaining an organized environment.
Responsibilities:
- Coordinate calendars, schedule appointments, and organize internal meetings to support leaders and staff effectively.
- Manage correspondence, answer inbound calls, and respond to routine administrative inquiries in a timely and courteous manner.
- Arrange travel plans, secure lodging or transportation as needed, and prepare clear itineraries for business-related meetings and events.
- Support day-to-day office operations by monitoring supply levels, placing orders, and helping maintain an efficient and productive workspace.
- Enter and update records accurately, ensuring documents, files, and administrative data remain organized and accessible.
- Process invoices, expense submissions, and purchase orders while assisting with basic bookkeeping and financial tracking tasks.
- Provide front-desk and receptionist support as needed, helping create a positive experience for employees, visitors, and clients.
- Address unexpected scheduling or office issues by identifying practical solutions and escalating concerns when appropriate. Requirements
- At least 3 years of experience in an administrative assistant, office support, or similar business support role.
- Strong verbal and written communication skills with the ability to interact professionally with staff, clients, and visitors.
- Demonstrated ability to manage multiple priorities, stay organized, and meet deadlines in a busy office environment.
- Proficiency with Microsoft Office Suite and standard office equipment used in daily administrative operations.
- Experience with administrative assistance, data entry, answering inbound calls, and receptionist-related responsibilities.
- Ability to handle confidential information with discretion and maintain accuracy in documentation and records.
- Strong judgment and problem-solving skills with the ability to respond calmly to changing needs and unexpected situations.