Church Program Administrator (CPA)

Communications, Marketing & Outreach Prepare worship bulletins and materials Create clear, engaging, timely, branded communications church signage, posters, newsletters brochures, press releases, emails, and mailings to encourage community and congregational participation Update social media with regular announcements (Facebook, Instagram, YouTube), and other platforms Make regular and relevant updates to the church website, weekly Research, maintain, and update free online listings for church activities (education, events, worship, justice actions) Use Mailchimp for outbound communications, surveys, emails, and newsletters Track and report on user engagement to inform outreach strategies and attract new members Articulate and propose processes for requesting communications Propose and manage a simple communications budget Office Operations & Administrative Support Answer the church telephone and welcome office visitors Order facility and office supplies, equipment, and furniture Maintain familiarity with church computers and office equipment; identify when outside support is needed Provide advice and support to the COA, and office volunteers Assist in onboarding new employees Volunteer Coordination & Community Engagement Work with the COA and office volunteers to maximize effective volunteer use Represent the church by gathering, clarifying, disseminating information, and coordinating activities Build strong working relationships with internal and external groups through effective communication and interpersonal skills Engage with St. John's community Governance, Leadership & Staff Support Meet weekly with the Pastor and church staff Assist the Pastor in all aspects of his work upon request Assist the Clerk of Session with preparation and maintenance of correspondence, minutes, and other documents Assist with preparation of the Annual Report, Presbytery Reports, Church Directory and other church-related documents Exercise independent judgment in case of emergencies Occasionally attend commission meetings Facilities, Building Use & Event Coordination Support as needed Church Operations Administrator (COA) to support groups using church facilities. Develop and implement programs to market church facilities to potential non-profit users Receive and respond to requests and complaints from building users in coordination with the COA; report serious complaints to the Head of Staff Foster collaboration between church programs and external building users Scheduling, Calendaring & Records Management Maintain the church calendar, including all on-site and off-site events Ensure event information is readily available to paid staff and office volunteers Maintain accurate and up-to-date electronic and/or paper church records and files Maintain room reservation and scheduling systems (with COA) Maintain awareness of the congregational membership database; train and support others in its use Qualifications & Skills Strong organizational and administrative skills with attention to detail Excellent written and verbal communication skills Ability to manage multiple priorities and work independently Comfort working with a diverse group within the congregation and community Proficiency with office technology, email platforms, websites, and social media Experience with Microsoft Word, Adobe Photoshop, Google Calendar, Mailchimp (or similar communication tools) Why Join St. John's Team? Meaningful work in a mission-driven environment Collaborative and supportive staff culture Opportunity to shape communications, systems, and community engagement Consistent part-time schedule with flexibility for church events Reports to the Head of Staff (Pastor); 19 hours per week (with additional hours as authorized by the Church Commission; Payment will be at rate of $28.84 per hour, plus benefits as specified in the Employment Policy Handbook. Employment is conditioned upon passing a California background check and conviction history review.

Pay:

From $28.41 per hour

Benefits:

Health insurance Paid time off

Experience:

Microsoft Office:

5 years (Required)

Google Docs:

5 years (Required)

Adobe Photoshop/Elements:

5 years (Required)

Management:

5 years (Required) email marketing and automation platforms: 5 years (Required)

Work Location:

In person