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Front Office Desk Coordinator
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Black Bird Fire Protection, Inc.
Brea, CA (In Person)
$47,840 Salary, Full-Time
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Job Description
Front Office Desk Coordinator Black Bird Fire Protection, Inc. Brea, CA Job Details Full-time $21•$25 an hour 1 hour ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Microsoft PowerPoint Microsoft Word Computer operation Customer communication Microsoft Excel Microsoft Outlook Computer literacy Spreadsheets Microsoft Office Administrative experience High school diploma or GED QuickBooks Front desk Customer support Full Job Description Company Overview Black Bird Fire Protection, Inc. is a fully licensed fire protection service company dedicated to meeting the fire safety needs of commercial, industrial, and residential clients. Our team of certified specialists ensures that all services adhere to the highest standards set by NFPA and California State Fire Marshall. Summary We are seeking a friendly, organized, and proactive Front Desk Coordinator/ Administrative Assistant to join our team. This role is the first point of contact for visitors, vendors, and employees and plays a key role in ensuring smooth day-to-day office operations. The candidate will provide front desk reception, office support, and assist all departments with administrative tasks. If you're someone who enjoys being the go-to person in a dynamic environment, we'd love to meet you! Responsibilities Greet and assist visitors, clients and vendors at the front desk in a professional manner. Manage front desk activities, including but not limited to answering calls, emails, and deliveries. Taking payments from customers. Maintain accurate client database using in-house software. Create and maintain filling systems, both electronic and physical. Inputs and updates information in databases and spreadsheets. Handle billing and payment processing. Provides clients with generated COI and uploading in Vendor Portals. Assist with customer inquiries and provide information about our services. Perform general administrative tasks such as scanning, filing, and data entry. Coordinates rooms for meetings, including but not limited to catering, set-up, organizing and clean up. Assist departments with administrative support as needed. Maintain a tidy, welcoming reception and office area. Monitor and order office supplies as needed. Requirements High school diploma or equivalent required. Recent experience in a similar administrative or front desk role preferred. Strong computer literacy with proficiency in Microsoft 365 and Microsoft Suite (Outlook, Word, Excel, PowerPoint). Strong communication and interpersonal skills. Ability to prioritize, multitask, and stay organized in a fast-paced environment Outstanding customer support skills and a friendly demeanor. Spanish speaking a plus