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Administrative Assistant
Job
AppleOne
Burbank, CA (In Person)
Full-Time
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Job Description
Job Summary We are seeking a detail-oriented Administrative Assistant for a direct hire opportunity in Burbank, CA with a mission-driven nonprofit charitable organization. This full-time role is ideal for an organized administrative professional with 1-2 years of experience who enjoys supporting leadership, coordinating office operations, assisting with events, and helping teams stay organized and effective. The Administrative Assistant will work closely with the Executive Director and core staff across administration, finance, operations, human resources, communications, development, and volunteer coordination. This is a great opportunity to join a collaborative, purpose-focused environment where your work directly supports programs that expand access to quality music education for children, regardless of socio-economic status. This organization offers a positive, team-oriented culture with supportive leadership, meaningful community impact, and the opportunity to build broad administrative experience across multiple nonprofit functions. Key Responsibilities
- Support day-to-day office operations, including phone coverage, visitor assistance, mail coordination, supply inventory, calendar management, scheduling, errands, database entry, and administrative projects.
- Assist the Executive Director with calendar management, meeting agendas, notetaking, event coordination, and general administrative support.
- Coordinate office space, facility needs, vendors, contractors, in-kind donations, and administrative process improvements.
- Provide support for fundraising, board, community, and donor events, including raffles, silent auctions, correspondence, check-in, refreshments, donation processing, and volunteer coordination.
- Assist with communications-related tasks, including website and intranet updates, flyers, donor thank-you correspondence, social media support, communications analytics, and event materials.
- Support finance, operations, human resources, development, and volunteer management tasks as needed, including recruitment support, onboarding assistance, scheduling, and internal inquiries. Compensation and Benefits
- Direct hire opportunity.
- Full-time, non-exempt position.
- Salary range: $37,440 to $47,840 per year.