Recreation Programs Administrator

Recreation Programs Administrator Salary $97,236.00

• $130,224.

00 Annually Location Oceanside, CA Job Type Full Time Job Number 26-91 Department Parks & Rec Opening Date 04/14/2026 Closing Date 5/10/2026 4:00 PM Pacific Description Benefits Questions Introduction

THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER.

• THIS IS A PROVISIONAL APPOINTMENT THROUGH MARCH 31, 2027 UNLESS EXTENDED.

• This position will be starting no earlier than

MAY 2026

pending Council approval. The City of Oceanside is accepting applications for current and future vacancies for the position of Recreation Programs Administrator in the Parks and Recreation Department.

EXAMINATION DATES

Oral Board Interview:

Wednesday, May 20

Selection Interview:

Wednesday, May 26 Exam dates are posted as a courtesy and may be subject to change and/or cancellation. The City and the Organization Oceanside was incorporated in 1888 and is the gateway to San Diego County, spanning 42 square miles, including 3.5 miles of city-owned beaches. The City of Oceanside is a Charter City with a Council-Manager form of government. Oceanside is a full-service city with its own police and fire departments, water and wastewater utilities, library and housing authority. The City of Oceanside has 955 full-time employees. The City is home to 171,063 residents with a median household income of $86,093. Oceanside has diverse neighborhoods and planned developments, multiple 55+ communities, 17 mobile home parks, a revitalized downtown and 3,500 acres of farmland. Manufacturing, distribution, tourism and agriculture remain the region's top industries, but biotech industries are among the area's fastest growing business sectors. The Parks and Recreation Department was recently re-established as an independent department with an operating budget of $8.6 million and generates more than $1.6 million in revenue. The City's parks and recreation facilities consist of four recreation centers with two gymnasiums, two senior centers, three aquatic facilities, 17 community parks, 16 neighborhood parks, a regional park, 5 skateparks, and miles of trails and open space. The department has 26 full-time and 175 part-time seasonal staff that work in 4 divisions: Special Events, Senior Services, Recreation, and Aquatics. The Parks and Recreation Department operates a transportation program and a feeding program for seniors. The department manages external city wide special events and film permits that generate more than $8.4 million in economic impact, including events on Oceanside beaches. The department offers youth and adult sports programs, swimlessons, after school and teen programming, and a variety of special interest programs and classes. The Position The Recreation Programs Administrator is a management position with oversight of 4 recreation centers, 2 senior centers, 1 teen center, recreation programs, youth and adult sports, volunteer services, facility rentals, and custodial services. The Recreation Programs Administrator is part of the department management team, and works closely with staff, community partners, and local organizations. They are responsible to design and implement engaging programs, secure and manage grant funding, and develop outreach strategies that increase participation and community awareness. This position requires a strong leader who can supervise staff, manage multiple projects, analyze program performance, and respond effectively to community needs. Success in this role depends on the ability to build relationships, communicate clearly, and apply sound judgment in program and operational decision-making.

Key Highlights:

Lead and manage a wide range of community recreation programs and events; Develop and oversee budgets, grants, and contracts; Supervise staff and drive performance toward service goals; Build partnerships with schools, nonprofits, and community groups; Create impactful marketing and public outreach strategies; Ensure high-quality customer service and community engagement;

Ideal Candidate:

The City of Oceanside is seeking a dynamic and experienced parks and recreation professional to lead the Recreation Division. A motivated professional with a background in recreation or public administration, strong leadership and organizational skills, and a commitment to serving diverse communities. Examples of Duties Manages and coordinates the day-to-day operations including administration, marketing, public relations, contract administration, park and facilities maintenance, and customer service; Develop and administer budgets; assist in acquisition and development, and maintenance of parks and open spaces; prepare and administer grants; and other department administrative management functions; Plans, manages and evaluates the work of assigned staff. Develops, implements and monitors work plans to achieve recreation service goals and performance measures; Prepare applications for various grants; administer approved grants; maintain knowledge of current and relevant grant processes, rules, regulations and associated agencies; Maintains and updates financial, statistical and program-specific data, reports and records; Develops and maintains computer-aided databases of program information, including demographic information of participants and the community in general; Administer and manage contracts for services provided by internal and outside agencies. Participates and coordinate with various non-profit organizations, school officials, community groups and others in offering programs and services; Receives, investigates and resolves participant, volunteer, staff, citizen, community group, or community partner inquiries, concerns, complaints and problems; Researches, identifies and develops marketing and publicity plans and strategies for the City's recreation services; Oversees development and distribution of media releases, pamphlets, fyers, newsletters and other publicity materials for activities, events, and recreational programs; and performs related duties as required.

Minimum Qualifications Knowledge of :

Principles, practices, and methods of recreation management; Recreation activities for children, adolescents, adults, senior citizens, and special events; Budget preparation and analysis and management audit techniques; Developing, planning, and overseeing a diverse number of public recreational programs and events; Methods and techniques for recreation facility maintenance and operations; Public sector employee relations theory, practices and issues; Principles and practices of supervision; Principles and practices of public sector contract administration; Principles and practices of customer service. Ability to : Communicate and establish rapport, understanding and confidence with participants and the general public; Exercise independent judgment in the application of program rules and procedures; Understand, follow and complete verbal and written directions; Plan and organize work with a high degree of independence of action; Conduct research and prepare complete and accurate reports and recommendations on a variety of issues; Prepare clear and concise oral and written reports, both narrative and statistical; Establish and maintain effective working relationships with all levels of City staff, other governmental agencies and the general public; Plan and supervise the work of others; Read, understand, interpret and apply laws, policies, rules, contracts, guidelines and professional practices; Demonstrate an awareness and appreciation of the diversity of the community; Speak clearly and effectively when communicating with individuals and groups.

Experience and Training Experience :

Four years of increasingly responsible experience in performing professional level recreation activities, preferably in programming, contract administration, and special events; one year of which has been in an administrative or supervisory capacity.

Training :

A Bachelor's degree from an accredited college or university with major course work in Recreation Administration, Physical Education, Public Administration, Businness or a closely related field. A master's degree is highly desirable.

License/Certificates :

Possession of, or ability to obtain and maintain, an appropriate, valid California driver's license.

Working Conditions and Selection Process Environmental Conditions:

Office environment; exposure to computer screens.

Physical Conditions:

Essential functions may require maintaining physical condition necessary for sitting and standing for prolonged periods of time; speaking and hearing to exchange information; visual acuity to read and interpret information. Work schedule is a traditional Monday through Friday shift. There is no opportunity for hybrid or telework schedules.

Note:

Bilingual in English/Spanish is desirable. Please attach a current resume and cover letter to your application.

SelectionProcess:

All properly completed applications will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. Failure to provide all required application materials will result in disqualification from the selection process. The process will include an oral board interview. Candidates who successfully complete the selectionprocess will be placed on the eligibility list for a minimum of six months.

Oral Board Interview:

Wednesday, May 20

Selection Interview:

Wednesday, May 26

Note:

Prospective employees will undergo, and must successfully pass, a background reference check (including fingerprinting) and a medical examination. Drug screening may be required.

RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS, BUT MAY BE ATTACHED. CANDIDATES WHO REQUIRE A REASONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION PACKAGE. THE PROVISIONS IN THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE. CITY OF OCEANSIDE

Unrepresented Middle Management (Non-Safety) Benefit Summary The following is a highlight of benefits Retirement Public Employees' Retirement System (PERS) Employees hired after January 1, 2013 are subject to the State laws of the California Public Employees Pension Reform Act of 2013 (PEPRA) in regard to retirement benefits. Each individual's benefits may differ. Consult with Employee Benefits for further details. Third Level 1959 Survivor Credit Survivor Continuation option Additional Retirement Credit Purchase Options Buy additional Service Retirement Credit Service Credit for unused Sick Leave Buy additional

Military Service Credit Health Insurance Medical:

Kaiser HMO Blue Shield HMO Blue Shield PPO Dental:

Delta Preferred Option (DPO) Delta Care USA (DHMO)

Vision:

Vision Service Plan (VSP) Pre-Tax Benefits Health benefits are offered on a pre-tax basis and employees cannot add or delete coverage or benefits unless a qualifying event has occurred. Employee Assistance Program (EAP) The Anthem EAP is paid for by the City. Available to all members of your household 6 free confidential counseling visits per incident Self-service support online or by phone Disability and Life Insurances The STD/LTD/LIFE and AD&D Lincoln Financial premiums are paid for by City. Short-Term Disability (STD)

Insurance:

First 90 days

• benefits paid at 55% of weekly salary to a maximum weekly benefit of $700 for non-work related disability only Seven day waiting period unless hospitalized All sick leave must be exhausted before STD is used

Long-Term Disability Insurance:

After 90 days

• benefits paid at 66.

7% of monthly salary to a maximum monthly benefit of $6,000 for any disability

Executive Life and AD&D Insurance:

1 ½ times annual base salary; minimum of $30,000 and maximum of $350,000 of Basic Life and AD&D Voluntary Benefits Benefits are employee paid. Supplemental Life Insurance through

Lincoln Financial:

Premiums are determined by age Purchased up to a maximum $500,000 for employees Spousal coverage up to the employee amount Dependent coverage up to $10,000 Flexible Spending Accounts through

BCC:

Utilizes a debit card as a form of payment Health Care Spending Account

• maximum annual deferral is $3,400 Dependent Care Spending Account
• maximum annual deferral is $7,500 Deferred Compensation
• 457 through

Empower :

457

• Maximum annual pre/post-taxed amount is $24,500 for 2026; over age 50 may contribute an additional $8,000 Metlife Legal Telephone and office consultations are available for an unlimited number for personal legal matters with an attorney of your choice.

GotZoom Student Loan Relief Provides a no-obligation benefit analysis for federal student loans to identify, maximize and enroll employees into Federal Loan Repayment and Forgiveness Programs. ScholarShare 529 An easy to manage plan that helps make the most of your or a designated beneficiary's college savings with tax benefits. Leave Benefits Vacation 1

• 5 years: 3.58 hours 6
• 10 years: 5.12 hours 11
• 15 years: 6.

65 hours 16+ years: 8.19 hours Maximum accrual: 360 hours for those hired before 7/1/95 300 hours for those hired 7/1/95 or after

Holidays:

New Years' Day Martin Luther King Jr Day Memorial Day Independence Day Labor Day Veterans' Day Thanksgiving Day Friday after Thanksgiving Day Christmas Day 48 hours Floating Holidays per fiscal year 50 hours of Executive leave per fiscal year

Sick Leave:

Accrual:

12 days per year Max accrual: Unlimited Annual pay off: Up to 50% based on annual usage Sick Leave pay off at separation: Sick leave paid out depends on years of service and whether an employee retires or terminates

Bereavement Leave:

Three days for death of employee's immediate family member Two additional days may be charged to sick leave upon approval Tuition Reimbursement Up to $2,000 per fiscal year. Shift Differential Pay If five hours of an employee's regularly scheduled work hours are between 6 PM and 6 AM, the employee shall receive an additional 5% for all hours actually worked Safety Shoes The City will provide reimbursement up to $150 towards the purchase price of safety shoes to employees who are required to wear such shoes on the job. Term of Compensation Plan Effective July 1, 2024 This is a summary of available benefits. It is not intended to provide full details of all programs. The appropriate Memorandum of Understanding, Compensation Plan and/or Benefit Plan Documents will govern any discrepancies and provide program specifics. 01 I understand and acknowledge that this is a

PROVISIONAL APPOINTMENT

through March 31, 2027, unless extended, and will be begin no earlier than mid

MAY 2026

pending Council approval. Yes No 02 Do you possess four (4) years of increasingly responsible experience in performing professional level recreation activities, preferably in programming, contract administration, and special events; one year of which has been in an administrative or supervisory capacity, a Bachelor's degree from an accredited college or university with major course work in Recreation Administration, Physical Education, Public Administration or a closely related ?eld, and possession of, or ability to obtain and maintain, an appropriate, valid California driver's license. If No, you do notqualify for this position. Yes No 03 What is your level of experience supervising staff? No supervisory experience Served as a lead worker or provided informal guidance Supervised a small team (1-5 staff) Supervised staff including performance evaluations Managed multiple staff levels and handled complex personnel issues 04 Which best describes your experience developing recreation programs? No experience Assisted with program setup or delivery Independently developed small programs Developed and evaluated multiple programs Led development of diverse programs with measurable outcomes 05 What is your experience with grant writing and administration? No experience Familiar with grant processes only Assisted with grant applications or reporting Independently wrote or managed grants Secured and administered multiple grants successfully 06 Which best describes your experience managing budgets? No experience Assisted with tracking expenses Managed a small budget or program funds Developed and monitored program budgets Managed complex budgets including forecasting and analysis 07 How would you describe your experience handling community concerns or complaints? No experience Limited involvement Handled routine issues with guidance Independently resolved issues effectively Managed complex or sensitive issues with successful outcomes 08 Describe your experience planning, implementing, and evaluating recreation programs or community events. What types of programs have you managed, and how did you measure their success? 09 Please describe your work experience preparing and facilitating Requests for Proposals (RFP) for purchasing goodsand/or services; and your knowledge of procurement procedures. Include employer name and dates (To

• From) on where this experience was acquired. 10 Explain your experience developing and managing budgets. Include your role in monitoring expenditures, forecasting, and ensuring fiscal accountability. Include employer name and dates (To
• From) on where this experience was acquired.

11 Share an example of how you handled a complaint or concern from a community member, participant, or stakeholder. What steps did you take to resolve the issue? 12 CERTIFICATE

OF APPLICANT

I certify that all statements and information provided in this application and anyattachments are true, and I understand that any false or misleading statements or omissions of material facts mayforfeit right to employment considerations by the City of Oceanside. Yes No Required Question Employer City of Oceanside Address 300 North Coast Highway, City Hall South Oceanside, California, 92054 Phone 760-435-3511 Website http://www.ci.oceanside.ca.us