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Administrative Assistant Construction Industry
Job
Robert Half
Carlsbad, CA (In Person)
Full-Time
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Job Description
A growing construction company in Carlsbad is seeking an Administrative Assistant to support project teams, office operations, and daily administrative functions. This role is ideal for someone who thrives in a fast-paced environment and enjoys helping keep projects, documentation, and communication organized. The ideal candidate is detail-oriented, proactive, and comfortable supporting multiple departments while handling administrative priorities in a deadline-driven setting.
ResponsibilitiesSupport daily office operations and administrative coordinationAssist project managers with scheduling, documentation, and reportingPrepare contracts, proposals, purchase orders, and project filesMaintain organized digital and physical records for construction projectsCoordinate meetings, calendars, and subcontractor communicationsAnswer incoming calls and respond to client and vendor inquiriesAssist with invoice tracking, data entry, and administrative reportingSupport office supply management and vendor coordination
ResponsibilitiesSupport daily office operations and administrative coordinationAssist project managers with scheduling, documentation, and reportingPrepare contracts, proposals, purchase orders, and project filesMaintain organized digital and physical records for construction projectsCoordinate meetings, calendars, and subcontractor communicationsAnswer incoming calls and respond to client and vendor inquiriesAssist with invoice tracking, data entry, and administrative reportingSupport office supply management and vendor coordination