Substitute Intermediate Clerical Assistant - Bilingual Oral and Bi-literate (English/Spanish)

Substitute Intermediate Clerical Assistant - Bilingual Oral and Bi-literate (English/Spanish) Downey Unified School District Overview Description

SELECTION PROCEDURES RECRUITMENT DETAILS

Recruitment will close without warning when sufficient applications have been received. This recruitment is for on-call substitute work. Substitutes may work up to 8 hours a day, 5 days a week. Being chosen to work as a substitute does not mean you are automatically eligible for permanent positions. Substitute work does not guarantee position will change to a permanent position. Substitute work does not have guaranteed hours, health benefits or vacation/holiday pay. Assignments may change or end based on school/department needs. These positions require you to speak, read and or write in both English and Spanish. Only online applications will be accepted: https://www.governmentjobs.com/careers/downey

EDUCATION AND EXPERIENCE

: Any combination equivalent to: Graduation from high school including or supplemented by business courses. One year clerical experience.

KNOWLEDGE OF

Modern office practices, procedures and equipment Record keeping techniques Correct English usage, grammar, spelling, punctuation and vocabulary Telephone techniques and etiquette Interpersonal skills using tact, patience and courtesy

ABILITY TO

Perform a variety of clerical duties involving typing, duplicating, filing and maintaining records or reports in support of a school or District function Learn and apply laws, rules, regulations involved in assigned clerical activities Understand and follow oral and written directions Operate a variety of office equipment including computer terminal and dictation equipment as required Meet schedules and time lines Maintain records and prepare reports; communicate effectively both orally and in writing Train and provide work direction to others Work cooperatively with others Complete work with many interruptions Demonstrate mental acuity sufficient to perform the essential functions of the position Demonstrate empathy, friendliness, patience and responsibility Be motivated to produce high quality work product Maintain a work pace appropriate to the position

FUNCTION & DUTIES BASIC FUNCTION

Under the direction of an assigned supervisor, perform a variety of responsible clerical duties involving typing, filing and maintaining records or reports in support of a school or District function.

REPRESENTATIVE DUTIES

Perform a variety of responsible clerical duties related to an assigned office or function Type letters, memorandum, bulletins, reports, schedules, lists, forms or other materials from straight copy or rough draft; review typed materials for accuracy, completeness and conformance to established procedures; perform receptionist duties and answer telephones Perform receptionist duties and answer telephones; take and relay messages; greet students and the public and provide routine information; direct inquiries to the appropriate person or office; make phone calls to request, provide or verify information as directed Train and provide work direction to student workers as assigned Maintain a variety of logs, records and files related to assigned office Assure the timely duplication and distribution of a variety of records, reports and other materials as directed administer first aid to ill and injured students in accordance with established procedures Schedule appointments and meetings and maintain various schedules and calendars Sort and distribute incoming U.S. and intra-District mail; distribute various forms and provide information and assistance to students, parents, the public and staff regarding their completion in an accurate and timely manner; maintain supply and material inventory of assigned area as required

KNOLEDGE, SKILLS & ABILITIES

All communications from DUSD regarding the application status will be done via email. Given the current

COVID-19

pandemic, interviewing will likely be done virtually using different online/internet platforms that require video recording or conferencing capabilities as well as access to basic Microsoft Office Suite software.

EDUCATION AND EXPERIENCE, LICENSES AND OTHER REQUIREMENTS ENVIRONMENT

Office environment

PHYSICAL ABILITIES

Dexterity of hands and fingers to operate a computer terminal, typewriter and other office equipment; hearing and speaking to exchange information, in person or on the telephone; and seeing to read and type reports from detailed copy and maintain files and records.

Part-time Employees earn up to:

1 paid vacation day per 1 full month of employment 1 paid sick leave day per 1 full month of employment with unlimited accumulation and paid holidays The District offers two excellent medical plans, Blue Shield and Kaiser Permanente ; two dental plans, Delta Dental and MetLife SafeGuard ; and vision care through Vision Service Plan (VSP). All plans are available to the employee and their dependents. This coverage is available to employees working a minimum of 20 hours per week.