Safety Administrative Assistant

We are looking for a Safety Administrative Assistant to support daily office operations for a construction-focused organization. This contract-to-permanent position is ideal for someone who enjoys keeping administrative processes organized, communicating effectively with callers and visitors, and maintaining accurate records in a fast-paced environment. The role blends front-office support with data management and general administrative coordination to help the team operate efficiently.

Responsibilities:

• Manage day-to-day administrative tasks that support office and safety-related operations within a construction environment.
• Respond to incoming phone calls, direct inquiries appropriately, and provide courteous front-line support to internal and external contacts.
• Enter, update, and maintain records with a high level of accuracy to ensure documentation remains current and accessible.
• Welcome visitors and handle reception responsibilities while maintaining a detail-focused and organized office presence.
• Prepare, file, and organize forms, reports, and other business documents needed for daily operations.
• Coordinate with team members to track information, follow up on outstanding items, and keep administrative workflows moving efficiently.
• Support general office activities such as scheduling, correspondence, and document distribution to assist multiple departments as needed.