Administrative Assistant

Administrative Assistant Salary Hourly Location University N State College Blvd Fullerton CA Job Type Fulltime Job Number Department Research Grant Employees Opening Date Closing Date PM Pacific

DESCRIPTION

BENEFITS QUESTIONS TRIO Student Support Services provides comprehensive services to ensure CSUF undergraduate students who are firstgeneration or lowincome or have disabilities graduate with their bachelor's degree The goal of

TRIO SSS

is to increase all program participants' academic achievement persistence and graduation rates

TRIO SSS

provides holistic academic advisement communitybuilding events student success programming and leadership development opportunities to achieve program goals Under the supervision of the

TRIO SSS

Director the Administrative Assistant provides clerical and operational support The Administrative Assistant provides front desk coverage schedules processes student records and maintains student databases Generates and distributes student announcements for program activities Composes correspondence and communicates with campus and community partners Plans coordinates and provides administrative support for special events and programs in collaboration with CSUF community partners and other professional agencies Participates in the writing and editing of procedural manuals and provides direction to student staff Provides support to the Academic Counselor and Director on daily duties special projects and special events as needed •Please be aware that funding for this position is awarded through a GrantContract over a specified period Employment for this position beyond the current GrantContract funding is contingent upon continued funding Essential Duties support on the day of the event Provides weekly budget support including monitoring the budget submitting check requisitions purchase orders travel etc Completes budget forms Responsible for the daytoday office needs and has strong knowledge of office procedures and practices Provides administrative support with data entry processing new hire paperwork for student workers managing the database and files of participant information and maintaining records for the office Responsibly handles and collects sensitive data and information Provides administrative support with the development and completion of projects reviews reports organizes and plans activities under the direction of the Director of

TRIO SSS

Assists in completing the annual performance report and other periodic project activities and progress updates Assists in the tracking of program alums and alumnae Composes correspondence proofreads and edits draft documents Monitors and updates department web page and social media outlets Serves as a liaison between TRIO SSS and members of the campus the community and other organizations Must use strong interpersonal and customer service skills needed to interact successfully with a diverse community of students and campus partners inperson remotely through virtual connections over the phone and by email Establishes and maintains effective working relationships with the campus the community and professional entities Some early morning evening and weekend work is required Other duties as assigned Qualifications Minimum three years of experience in general office clerical or secretarial work or the equivalent Minimum two years of experience working with all Microsoft Office programs; including Outlook Minimum one year experience working with database systems Ability to learn identify and independently interpret and various complex policies and procedures Excellent interpersonal and customer service skills to interact successfully with a diverse community of student participants campus partners and other contacts in person over the telephone by email and through online connections Ability to use personal initiative and complete work independently and on deadline Experience overcoming educational barriers similar to those confronting program participants Demonstrated ability to work with accuracy and reliability in managing details and confidential data Excellent written and oral communication skills Demonstrated ability to prepare and draft correspondence Thorough knowledge of English grammar punctuation and spelling Selfmotivated with the ability to multitask in a fastpaced complex environment Demonstrated ability to plan prioritize organize and work efficiently Experience working with databases spreadsheets and other related documents Experience monitoring budgets Ability to work independently and in a team environment Demonstrated ability to maintain composure while working under pressure balancing multiple priorities and deadlines Demonstrated awareness to multicultural needs and characteristics of the

TRIO SSS

population

EDUCATION

Minimum high school diploma or equivalent

PHYSICAL DEMANDS

Prolonged sitting in front of computer Walking talking hearing pulling bending may carry pounds of objectsmaterial not exposed to extreme noise level use hands to finger handle or feel reach with hands or arms stoop kneel taste or smell