Administrative Assistant

We are looking for an Administrative Assistant to support a close-knit construction and project management company serving luxury residential projects in Hermosa Beach, California. This Long-term Contract position is ideal for someone who enjoys bringing structure to busy workflows, balancing office coordination with project support, and delivering excellent service to clients and partners. The role offers the opportunity to work alongside leadership and project teams while helping keep daily operations, documentation, and communication organized and on track.

Responsibilities:

• Coordinate calendars, meetings, and daily schedules to help leadership and project teams stay aligned on priorities.
• Create, format, and distribute business documents, correspondence, and project-related materials using Microsoft Office tools.
• Maintain accurate digital and physical records for office activity, project files, and supporting documentation.
• Monitor milestones, deadlines, and follow-up items across multiple residential construction projects to support smooth execution.
• Facilitate communication with homeowners, vendors, and internal stakeholders while providing a high standard of service.
• Assist with administrative tasks tied to construction projects, including forms, documentation, and status updates.
• Participate in regular team check-ins to review active work, upcoming deadlines, and outstanding action items.
• Support front-office operations by handling inbound calls, greeting visitors, and helping with general administrative coverage.
• Contribute to estimating support and other project-related administrative assignments as needed.
• Take ownership of assigned tasks independently while adapting to changing priorities in a small business environment.