Office Assistant

Job Title:

Office Assistant Job Description Oversee and coordinate day-to-day office operations to ensure smooth workflow and efficiency. Manage general administrative tasks, including phone inquiries, email correspondence, calendar scheduling, and office supply inventory. Maintain a clean, organized, and professional office environment. Support new hire onboarding logistics, including workstation setup and account provisioning. Coordinate internal meetings and company events, including scheduling, logistics, and catering. Act as the primary liaison with building management and external vendors for office services and maintenance. Prepare and format reports, presentations, and internal communications. Ensure adherence to company policies and administrative procedures. Provide administrative support to leadership as needed and assist with special projects. Responsibilities Oversee and coordinate office operations for efficiency. Manage administrative tasks such as phone inquiries and email correspondence. Maintain office supply inventory and a professional environment. Support new hire onboarding, including hardware and software setup. Coordinate internal meetings and company events, handling logistics and catering. Serve as the primary liaison with building management and vendors. Prepare reports, presentations, and internal communications. Ensure compliance with company policies and procedures. Provide administrative support to leadership and assist with special projects. Essential Skills 1-2 years of experience in office administration or a similar role; less experience acceptable with a degree. Strong organizational skills with the ability to manage multiple priorities. Excellent written and verbal communication skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Ability to work independently and collaboratively in a team environment. High attention to detail and problem-solving capability. Additional Skills & Qualifications Experience with customer service and administrative assistance. Familiarity with clerical tasks and data entry. Work Environment The position is 100% onsite, Monday to Friday, from 8:30 AM to 5:30 PM, with a 1-hour lunch break. Reporting directly to HR, the office assistant will greet visitors and sit close to the front, although there is not heavy foot traffic. The work environment emphasizes the need for a presentable and friendly individual who is detail-oriented and capable of working under minimal supervision. The HR Director supports career growth, advocating for employees interested in advancing within the company. The office space is very nice, located next to a renewable energy company focused on large-scale energy infrastructure projects. Job Type & Location This is a Contract to Hire position based out of Irvine, CA. Pay and Benefits The pay range for this position is $25.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Irvine,CA.

Application Deadline This position is anticipated to close on Jun 22, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.