Japanese Bilingual Administrative Assistant - Part time

Position:

Administrative Assistant (Part-time)

Location:

Los Angeles | Hybrid 2times/week onsite

Industry:

Real Estate Status:

Part-time, Non-Exempt (Hourly)

Schedule:

Up to 20 hours/week (Flexible based on business needs)

Pay:

$25/hour Summary of the Position Our client is seeking a reliable and detail-oriented Administrative Assistant to support daily operations for their U.S. office. This position will handle a variety of administrative duties, expense reimbursement coordination, payment-related documentation, and communication with the Japan headquarters. The role also includes light support for real estate-related projects such as organizing market information and preparing internal materials. This is an ideal opportunity for someone who is flexible, organized, and comfortable working independently in a small business environment. Breakdown of Responsibilities 70% Administrative & Office Support 20% Expense Reimbursement / Payment Coordination 10% Real Estate Support Key Responsibilities Administrative & Office Support Provide day-to-day administrative support for U.S. operations Organize and maintain documents, records, and internal files Prepare presentation materials, reports, and internal documents Coordinate communication with internal teams, vendors, and external parties Support general office operations and back-office functions Expense Reimbursement & Payment Coordination Review and organize employee expense reimbursement submissions Prepare internal approval and authorization documents Track approval requests and payment schedules Assist with routine payment-related administrative tasks Coordinate basic communication with external vendors Japan Headquarters Coordination Communicate and coordinate with the Japan-based parent company Support administrative reporting and documentation in Japanese and English Real Estate Support Assist with research and data organization related to real estate investments Collect market information and reference materials Support preparation of internal review materials No independent analysis or decision-making required Qualifications Authorized to work in the U.S. without visa sponsorship Business-level Japanese communication skills required Basic Excel and general Microsoft Office skills Strong organizational and communication skills Reliable, flexible, and able to work independently Detail-oriented with the ability to manage multiple tasks Preferred Qualifications Administrative or office support experience Experience working in real estate or related industries Experience working with Japanese or multinational companies