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Jr. Administrative Assistant
Job
Robert Half
Los Angeles, CA (In Person)
Full-Time
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Job Description
Description We are looking for a Jr. Administrative Assistant for an asset management company in West LA. This is a contract to hire position focused on administrative coordination, document handling, and accurate tracking of violation and insurance-related records. The ideal candidate is organized, attentive to detail, and comfortable managing routine office tasks while supporting day-to-day departmental operations. This is an onsite role, and the firm offers growth opportunities for motivated candidates.
Responsibilities:
- Review incoming toll notices, assess each item, and determine the appropriate next steps for resolution.
- Prepare customer charges for toll-related items through the accounting system and respond to internal requests for supporting details.
- Maintain accurate records that track received violations, current status, and follow-up actions.
- Process insurance correspondence, including cancellation notices, and upload documentation into company records.
- Examine parking citations and similar notices, then coordinate payment handling when required.
- Sort departmental mail and route materials to the appropriate team members in a timely manner.
- Assist with reporting, data entry, and other administrative tasks that help keep the department organized and efficient.
- Provide additional operational support to management and the broader team as assigned. Requirements
- Proficiency with Microsoft Office applications.
- Strong attention to detail and the ability to work accurately with high-volume information.
- Excellent organizational skills with the ability to manage multiple routine tasks efficiently.
- Clear written and verbal communication skills for internal coordination.
- Ability to handle administrative responsibilities in a structured, detail-oriented manner.
- Willingness to learn and contribute in an entry-level support role; prior experience is not required.
- Demonstrated reliability and respect for diverse work environments.