Mailroom Assistant

We are looking for a proactive Mailroom Assistant to support a fast-paced entertainment agency. This contract position is designed for someone eager to build a strong administrative foundation while gaining exposure to office operations, guest services, mailroom coordination, and team support functions. The role offers hands-on experience across several front-office and operational tasks, making it an excellent opportunity for someone interested in growing within entertainment, media, brands, or sports. Bachelor's Degree and entertainment experience a must.

Responsibilities:

• Greet clients, visitors, and internal team members with a courteous and detail-focused approach that reflects a high standard of service.
• Answer incoming calls, direct inquiries to the appropriate contacts, and handle communications with sound judgment and discretion.
• Coordinate meeting logistics by reserving conference rooms and helping maintain organized scheduling across office spaces.
• Assist with mailroom and messenger activities, including sorting, tracking, distributing, and preparing deliveries in a timely manner.
• Prepare and package priority gifts or materials, maintain accurate distribution records, and help ensure items reach the correct recipients.
• Operate general office equipment such as copiers, binding machines, fax machines, and mailing tools to support daily administrative needs.
• Help set up and reset conference rooms or event areas for meetings, presentations, and internal gatherings.
• Protect sensitive company, client, and employee information by consistently handling records with confidentiality.
• Build positive working relationships across departments and contribute to a collaborative, service-oriented office environment.