Administrative Assistant

Description We are looking for an Administrative Assistant to support day-to-day operations for a development and fundraising team in California. This Long-term Contract position is ideal for someone who can manage communications, maintain accurate records, and keep schedules organized in a fast-paced work environment. The right candidate will bring strong administrative judgment, strong customer service skills, and confidence using Microsoft Office tools to support internal coordination and external outreach.

Responsibilities:

• Manage incoming phone calls and email inquiries, providing clear responses and directing requests to the appropriate contacts.
• Coordinate calendars, schedule meetings, and arrange appointments to support team priorities and deadlines.
• Enter, update, and maintain records with accuracy while ensuring information is organized and easy to access.
• Prepare routine correspondence, reports, presentations, and other administrative documents using Microsoft Word, Excel, PowerPoint, and Outlook.
• Support outreach efforts by handling both inbound and outbound communications with courtesy.
• Assist with general office coordination, including tracking tasks, following up on action items, and helping maintain efficient daily workflows.
• Work closely with internal stakeholders to support administrative needs related to development and fundraising activities. Requirements
• At least 2 years of experience in an administrative support role.
• Demonstrated ability to handle inbound calls, outbound calls, and email correspondence with accuracy and attention to detail.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency in Microsoft Office, including Excel, Outlook, PowerPoint, and Word.
• Ability to manage schedules, appointments, and multiple priorities effectively.
• Strong customer service and interpersonal communication skills.
• Ability to work independently while maintaining organization and follow-through.

TalentMatch® ­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .