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Administrative Assistant
Job
Robert Half
Monterey Park, CA (In Person)
Full-Time
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Job Description
Description We are looking for an Administrative Assistant to support day-to-day operations for a development and fundraising team in California. This Long-term Contract position is ideal for someone who can manage communications, maintain accurate records, and keep schedules organized in a fast-paced work environment. The right candidate will bring strong administrative judgment, strong customer service skills, and confidence using Microsoft Office tools to support internal coordination and external outreach.
Responsibilities:
- Manage incoming phone calls and email inquiries, providing clear responses and directing requests to the appropriate contacts.
- Coordinate calendars, schedule meetings, and arrange appointments to support team priorities and deadlines.
- Enter, update, and maintain records with accuracy while ensuring information is organized and easy to access.
- Prepare routine correspondence, reports, presentations, and other administrative documents using Microsoft Word, Excel, PowerPoint, and Outlook.
- Support outreach efforts by handling both inbound and outbound communications with courtesy.
- Assist with general office coordination, including tracking tasks, following up on action items, and helping maintain efficient daily workflows.
- Work closely with internal stakeholders to support administrative needs related to development and fundraising activities. Requirements
- At least 2 years of experience in an administrative support role.
- Demonstrated ability to handle inbound calls, outbound calls, and email correspondence with accuracy and attention to detail.
- Strong data entry skills with a high level of accuracy and attention to detail.
- Proficiency in Microsoft Office, including Excel, Outlook, PowerPoint, and Word.
- Ability to manage schedules, appointments, and multiple priorities effectively.
- Strong customer service and interpersonal communication skills.
- Ability to work independently while maintaining organization and follow-through.