Administrative Assistant

Summary The administrative assistant will provide high level administrative support to upper management. Serves as point of operational and administrative contact for internal and external constituencies. Coordinates, oversees, and/or performs a wide variety of administrative, secretarial, and program support activities on behalf of the General Manger / Fire Chief when needed. Responsibilities

• Provides high-level administrative support and assistance to the General Manager and Fire Chief
• Maintains and reconciles petty cash
• Greeting visitors and directing them to the appropriate parties
• Answering questions and finding information for employees, vendors, clients, and community members
• Ensuring that the office is well-maintained, organized, and secure
• Assisting with special projects, such as process improvements when needed
• Write and distribute email, correspondence memos, letters and forms.
• Handling office tasks, such as filing and maintaining, generating reports and presentations, setting up for meetings, and reordering supplies.
• Maintain polite and professional communication via phone, e-mail, and mail.

Requirements:

• Meticulous approach to administrative tasks.
• Exceptional interpersonal, written, and verbal communication skills.
• Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, and computers.
• Creativity and strong problem-solving skills.
• Strong task and time management skills.
• Able to type minimum of 40 words per minute.
• Basic math abilities and an understanding of basic financial concepts.
• Professional appearance and courteous manner.

Education and Experience:

▪ High school diploma required. ▪ At least three years of related experience required.

Physical Requirements:

▪ Prolonged periods sitting at a desk and working on a computer. ▪ Must be able to lift up to 15 pounds at times.