PMO Administer

Job Description We are seeking a temporary PMO Administrator to join our family-oriented team while our current PMO Administrative Assistant is on maternity leave. This role is crucial in providing comprehensive administrative support to our Project Management Office, ensuring seamless operations and project documentation management. Responsibilities Provide administrative support to the Project Management Office. Utilize Microsoft Word, Excel, and basic functions of MS Project effectively. Review and format Independent Discrepancy Reports (IDR) submitted by Project Managers. Submit IDR to customers after obtaining approval from the PMO Director. Follow up on any outstanding IDRs weekly or as directed by the PMO Director or Project Managers. Review timesheets for accuracy and update the resource pool matrix daily. Submit updated project accumulated hours every Tuesday and Friday for PMO Director review. Ensure new project folders and related documents are compiled in a central location. Provide baseline schedules using MS Project for new projects and update the Integrated Project Schedule (IPS) as directed. Maintain personnel allocation and assignments in the Production Board. Assist HR and QA departments with administrative requirements for BCM projects. Perform additional tasks as required by the President and PMO Director. Submit weekly PMO support accountability reports. Essential Skills Proficiency in Microsoft Office Suite, especially Excel and Word. Experience with project management and scheduling, particularly with Microsoft Project. Strong administrative skills and attention to detail. Ability to manage project documentation and follow up on reports. Strong interpersonal skills and ability to work within a team-oriented environment. Additional Skills & Qualifications Experience in planning or scheduling, preferably in construction. Experience in production administration and payroll entry. Ability to take constructive criticism and thrive in an accountable environment. Prior military experience is an advantage. Work Environment Our organization prides itself on its family-oriented culture and boasts a 95% retention rate. We recently underwent an acquisition but continue to operate independently. Our team values a tight-knit community atmosphere, and this role offers an opportunity to work with dedicated professionals in a collaborative setting. Dress code is business casual, and the work environment is supportive and dynamic. Job Type & Location This is a Contract position based out of National City, CA. Pay and Benefits The pay range for this position is $30.00 - $35.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in National City,CA.

Application Deadline This position is anticipated to close on Mar 12, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.