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Administrative Assistant
Job
tBP/Architecture, Inc.
Newport Beach, CA (In Person)
$52,000 Salary, Full-Time
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Job Description
Job Summary We are seeking a professional, organized, detail-oriented, and service-oriented Administrative Assistant to join our Newport Beach office. The successful candidate will serve as the first point of contact for visitors and staff while supporting the daily administrative and operational needs of the office. Duties Serve as the first point of contact for clients, visitors, and staff Coordinate meetings, calendars, and office communications Prepare business correspondence, contracts, and administrative documents Support project teams with AIA contract and administrative assistance Organize staff events, training sessions, and Lunch & Learns Help keep office operations running smoothly and efficiently Assist with new employee onboarding Process confidential information, as required Other duties as assigned Qualifications 2+ years of administrative or office support experience preferred Strong communication, organization, and customer service skills Proficiency with Microsoft Outlook, Word, Excel, Teams, and Adobe Acrobat Ability to manage multiple priorities while maintaining attention to detail Positive attitude and willingness to support a collaborative team environment Experience in the Architecture, Engineering, and Construction (AEC) industry is a plus Experience with Bluebeam and AIA contract documentation is a plus Associate's or Bachelor's degree preferred