Office Svcs Coordinator

We are looking for an experienced and detail-oriented Office Services Coordinator to support a busy in-person office Ontario, California. This long-term contract opportunity is ideal for someone who thrives in a fast-moving corporate setting, enjoys working closely with a team, and takes pride in producing accurate, high-quality documents. The role combines administrative coordination, document preparation, front desk backup, and day-to-day operational support for a group of staff members.

Responsibilities:

• Prepare, revise, and proofread business documents, presentations, and other materials with a strong focus on formatting accuracy and consistency.
• Provide administrative assistance to multiple team members by managing competing requests, typing correspondence, and helping keep office activities organized.
• Serve as backup support for the reception area by welcoming visitors, answering general inquiries, and maintaining a courteous front-of-office presence.
• Assist with meeting and event logistics, including room setup, breakdown, and coordination of materials needed for internal gatherings.
• Support marketing and communication efforts by assembling proposal content, presentation documents, and other client-facing materials.
• Handle a variety of operational and clerical tasks for the broader team, stepping in where needed to help maintain smooth daily workflow.
• Use templates, redlines, and editing tools to update documents efficiently while preserving quality and brand standards.
• Gather, organize, and distribute information and supporting documentation for internal use and external communications as requested.