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Construction Administrative Assistant
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AtWork SoCal
Palm Springs, CA (In Person)
$49,920 Salary, Full-Time
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Job Description
We are seeking a highly organized and detail-oriented Construction Project Administrator to support daily project operations and administrative functions. This role is responsible for coordinating project documentation, assisting with onboarding, communicating with external agencies, and ensuring smooth administrative processes within a fast-paced construction environment. The ideal candidate will have strong organizational skills, construction administration experience, and the ability to manage multiple priorities while supporting project teams in the field and office. Key Responsibilities Answer incoming phone calls and manage resident and stakeholder correspondence. Maintain document control, including filing, tracking, and organizing project records. Prepare and distribute meeting agendas and minutes. Coordinate with external agencies, including fire departments, police departments, county agencies, and municipalities regarding street closures, permits, and related approvals. Assist with field employee onboarding, including new-hire paperwork and compliance documentation. Support project managers and field teams with administrative tasks as needed. Maintain accurate records and ensure documentation is up to date. Assist with scheduling, data entry, and other office support functions. Qualifications 1-3 years of experience in an administrative role; experience as a Project Administrator is preferred. Candidates with experience as an Office Clerk, Office Manager, Executive Assistant, or similar administrative positions are encouraged to apply. Construction administration experience is required. Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams. Strong organizational skills with excellent attention to detail. Ability to prioritize tasks and work in a fast-paced environment. Comfortable working in a construction setting and interacting with field personnel. Excellent verbal and written communication skills. Preferred Qualifications Experience working with permits, municipalities, or regulatory agencies. Knowledge of construction terminology and project documentation processes. Experience supporting multiple projects simultaneously. This is an excellent opportunity for an administrative professional seeking to grow their career in the construction industry while supporting impactful projects.