Office Coordinator | Full Time | Palm Springs Convention Center

Overview The Office Coordinator will provide administrative support to all OVG departments at the venue, as well as to the General Manager. This position coordinates a variety of complex administrative and clerical duties, as well as certain accounting duties. This role pays an hourly rate of $25.00-$30.00.

Benefits for Full-Time roles:

Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until September 25, 2026. Responsibilities Accounts Receivable data entry, maintain Cash Receipts Log, Box Office Deposit Log, Cash Request Log, and clear checks in accounting software Answer, screen, and direct phone calls Respond to general customer questions or comments Provide general administrative support under direction from the General Manager, Directors, and staff Perform general administrative functions including mail distribution, photocopying, filing, ordering and maintaining office supplies Respond to public records requests received Assist Conference Center Sales Manager with client rental inquiries and contracting of events Provide administrative support including typing correspondence, maintaining calendar, preparing contracts, compiling expense and other reports Coordinate general office activities; develop and recommend office procedures and systems; ensure smooth office operations. Assist with various event related duties as needed Qualifications Previous office management or executive support experience preferred Proficiency with computers on a Windows platform Advanced knowledge of MS Office applications (Word, Excel, Outlook, Teams, etc.), with experience preparing accurate spreadsheets Consistent and reliable attention to detail, accuracy and validity Demonstrated ability to work as part of team and with all levels of management Ability to successfully interact and collaborate all team members professionally and supportively Demonstrated ability to prioritize and meet strict deadlines Demonstrated ability to adhere to strict levels of confidentiality, discretion and ethics Experience in composition of letters including business letters, memos and basic report preparation. Effective interpersonal skills to establish and maintain effective relationships with customers, employees, superiors and business contacts in a professional, timely and courteous manner