Administrative Assistant

A local client is looking to hire an Administrative Assistant. This is an urgent opportunity to look for a dedicated professional. In this role some of the responsibilities include the following but are not limited to support clerical and administrative support to the Public Works and Engineering teams within a municipal department. This role supports daily operations involving permit processing, public inquiries, and departmental coordination while ensuring accurate documentation, timely communication, and efficient workflow. Key Responsibilities

• Provide administrative support to Public Works and Engineering staff, including document preparation, data entry, and file management
• Assist with processing permits, applications, and related documentation in compliance with city regulations and procedures
• Respond to incoming phone calls, emails, and in-person inquiries from the public, contractors, and internal staff in a professional and timely manner
• Maintain and organize department records, files, and permit documentation (both electronic and paper)
• Schedule meetings, coordinate calendars, and arrange appointments for engineering and department staff
• Prepare correspondence, reports, and presentations using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Support project tracking by updating spreadsheets and databases with permit or project-related information
• Assist with tracking deadlines and ensuring timely submission of required documents and approvals
• Coordinate interdepartmental communication and provide general office support to ensure smooth operations
• Perform additional administrative duties as assigned Qualifications
• High school diploma or equivalent required; associate degree preferred
• 2+ years of administrative support experience, preferably within a government or public works environment
• Experience working with permits, construction, or engineering documentation is highly desirable Skills & Competencies
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Strong organizational and time management skills with attention to detail
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Excellent verbal and written communication skills
• Customer service-oriented approach with the ability to interact professionally with the public
• Ability to maintain confidentiality and handle sensitive information appropriately
• Strong problem-solving skills and adaptability Work Environment
• City or municipal office setting
• Frequent interaction with the public, contractors, and internal departments
• Combination of desk work, phone communication, and administrative coordination Be sure and apply today!

Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

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//e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.