Administrative Associate ll

Description:

Prior Stanford experience and familiarity with Stanford systems (e.g., Oracle Financials, PCard transaction submissions, and reimbursement processing) are required. Support for community events, including: Reaching out to vendors for in-kind donations (food, supplies, etc.) Coordinating with Facilities for tables, chairs, linens, and other logistics Assisting with the development of the program booklet and event materials Supporting event advertising and outreach (email campaigns, website updates, flyers, and coordination with communications partners) As this is a level 2 role, the individual would also provide administrative support to three faculty members, including calendaring and general administrative coordination.

Requirements:

Location Address:

750 Welch Road, Palo Alto, CA, and 1701

Page Mill Road, Palo Alto, CA Remote/onsite/hybrid:

Hybrid Duration of project (start and end date): 3 months Full-time or part-time: Full-time Number of hours per week: 40 Hours Shift timing/schedule: 8:30 AM to 5:30 PM, can discuss with candidate Will the resource be working with minors? Yes, for our community events and high school research assistants How many years of experience are required? A minimum of 3 years of administrative experience, preferably in an academic institution Will this role extend or possibly convert to a Stanford FTE? No, unlikely Top 3 requirements to hire: Minimum of 3 years of administrative experience: Experience providing administrative and operational support in a fast-paced academic, healthcare, or research environment, including calendaring, event coordination, and managing competing priorities. Strong organizational, communication, and customer service skills: Demonstrated ability to manage complex schedules, draft professional communications, interact effectively with faculty and stakeholders, and handle sensitive or confidential information with discretion and sound judgment. Financial systems experience (Stanford experience preferred): Experience processing routine financial transactions (e.g., reimbursements, PCard, invoices, vendor payments) and proficiency with administrative systems. Prior Stanford experience, particularly with Stanford financial and administrative systems, is strongly preferred.