Administrative Assistant

We are looking for an Administrative Assistant to provide dependable support to a busy tax and accounting team. This contract opportunity is ideal for someone who is highly organized, service-oriented, and comfortable working in a detail-oriented office setting with shifting priorities and time-sensitive deadlines. The role is fully onsite and offers the chance to contribute to daily operations, client coordination, and administrative workflows that keep the team running efficiently.

Responsibilities:

• Coordinate meeting schedules, manage calendars, and help keep leadership and staff appointments organized
• Maintain accurate digital and physical records by filing, retrieving, and updating client documents as needed
• Support tax and accounting workflows by assembling documents, scanning materials, and preparing files for processing
• Monitor outstanding client paperwork and follow up to help ensure required information is received on time
• Draft and distribute engagement letters, routine correspondence, and other client-facing administrative documents
• Handle incoming and outgoing mail, packages, and deliveries while keeping office operations running smoothly
• Assist with invoicing, billing support, and basic bookkeeping-related administrative tasks
• Track office supply levels and help maintain a clean, orderly, and well-organized workspace
• Provide day-to-day administrative assistance to team members based on business needs and deadlines