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Office Assistant
Job
Robert Half
Pomona, CA (In Person)
Full-Time
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Job Description
Description We are looking for a detail-oriented Office Assistant to provide dependable administrative support for a busy team in Pomona, California. This Office Assistant position is well suited for someone who enjoys keeping records accurate, managing documents efficiently, and helping day-to-day office operations run smoothly. The ideal candidate is organized, comfortable handling clerical tasks, and able to maintain accuracy while working with files, schedules, and billing-related information.
Key Responsibilities:
- Enter, revise, and retrieve information across databases, billing platforms, and departmental records to keep data current and accessible.
- Maintain organized files, activity logs, scheduling records, and department-specific reports while ensuring documentation is stored properly.
- Review charts, forms, and related materials for accuracy, completeness, and adherence to established procedures before finalizing or distributing them.
- Prepare routine correspondence, memos, copies, and appointment schedules to support daily office operations.
- Gather client financial details and supporting paperwork, update billing records, and help ensure account information remains accurate.
- Handle general clerical duties such as scanning, imaging, indexing, filing, collating, and retrieving documents as needed.
- Process incoming and outgoing mail, distribute materials to the appropriate parties, and maintain supply and form inventory for the office.
- Organize, update, research, and archive office records in accordance with retention and file maintenance practices.
- Follow workplace safety standards, required regulations, and departmental protocols while completing assigned tasks.
Benefits:
Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.Requirements Qualfications:
- Experience performing data entry and general clerical support in an office environment.
- Strong ability to organize, maintain, and retrieve paper and electronic files with accuracy.
- Proficiency in scanning, document imaging, and handling high volumes of administrative paperwork.
- Ability to review records carefully and identify missing, inconsistent, or incorrect information.
- Comfortable working with billing-related data, logs, schedules, and standard office correspondence.
- Effective time management skills with the ability to handle multiple routine tasks throughout the day.
- Working knowledge of common office equipment and standard administrative procedures.