Administrative Assistant & Ministry Support

Position Summary First Congregational Church of Redlands (FCC) is seeking a highly organized, adaptable, and proactive individual to serve as Administrative Assistant & Ministry Support. This position plays an essential role in supporting the day-to-day operations and ministry life of the church through administrative coordination, communication support, hospitality, and operational assistance. The ideal candidate is a dependable self-starter who enjoys variety, works well with people, communicates professionally, is highly adaptable, energized by helping others succeed, and thrives in a collaborative small-team environment. This role supports church staff, ministry leaders, volunteers, church members, and community guests while helping create a welcoming and well-organized ministry environment. Reporting Relationship This position reports to the Associate Pastor of Administration and works closely with the Senior Minister, church staff, ministry leaders, volunteers, and church committees. Key Responsibilities Administrative & Office Support

• Provide administrative support for church staff and ministry leaders.
• Answer phones, greet visitors, respond to inquiries, and help maintain a welcoming office environment.
• Coordinate calendars, schedules, meetings, and general office communication.
• Prepare correspondence, reports, bulletins, forms, and ministry materials.
• Maintain organized office systems, records, and administrative processes. Communications & Congregational Support
• Prepare and distribute the church's weekly newsletter and other church communications.
• Assist with Mailchimp, Planning Center, website updates, and related communication platforms.
• Support church-wide communication efforts for worship services, ministry programs, classes, and special events. Worship & Ministry Support
• Assist with operational preparation for worship services, Bible studies, memorial services, weddings, and church events.
• Provide Sunday morning support, including signage placement, room readiness, hospitality coordination, and general ministry support.
• Assist with worship presentation systems, audio/visual support, and related ministry technology as needed. Facilities & Operational Support
• Coordinate room scheduling, facility use communication, and operational readiness for ministry activities.
• Assist with supply monitoring, room setup coordination, and maintaining organized church facilities.
• Support general church operational needs in a flexible and team-oriented manner. Administrative Systems & Recordkeeping
• Maintain church records and databases with accuracy and confidentiality.
• Assist with Planning Center and related administrative systems.
• Provide limited administrative support for financial processing and organizational recordkeeping as assigned. Desired Attributes
• Highly organized and detail-oriented.
• Able to manage multiple priorities in a dynamic ministry environment.
• Demonstrates initiative, reliability, and sound judgment.
• Warm, professional, and service-oriented demeanor.
• Strong communication and interpersonal skills.
• Comfortable working independently and collaboratively.
• Maintains confidentiality and professionalism in sensitive situations.
• Flexible and willing to assist with a variety of operational and ministry needs. Qualifications
• Two or more years of administrative, office support, executive support, or related experience preferred.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office 365 and Google Workspace.
• General comfort with office technology, communication systems, and database software.
• Experience with Planning Center, Mailchimp, Canva, ProPresenter, Church Center, or similar platforms is preferred but not required.
• Experience working in a church, nonprofit, school, or ministry setting is preferred but not required.

Schedule & Working Environment This position generally follows church office hours and includes regular Sunday morning responsibilities. Occasional evening or weekend availability may be required for special events, meetings, memorial services, weddings, or ministry activities. The role operates within a collaborative ministry environment where flexibility, teamwork, and professionalism are essential. Physical Requirements Work may occasionally involve lifting supplies, moving tables and chairs, and performing light physical setup tasks associated with church operations and ministry events. Mission Alignment The Administrative Assistant & Ministry Support position contributes to the mission and ministry of First Congregational Church of Redlands by helping foster a welcoming, organized, and well-supported church environment for members, guests, staff, volunteers, and the wider community. Additional Information This position description is intended to describe the general nature and level of work being performed and is not intended to be an exhaustive list of all responsibilities, duties, or skills required.

Pay:

$26.00 - $28.00 per hour

Benefits:

Paid time off

Experience:

Executive administrative support: 2 years (Preferred)

Location:

Redlands, CA 92373 (Preferred) Ability to

Commute:

Redlands, CA 92373 (Required)

Work Location:

In person