Administrative Assistant

Description Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant with strong knowledge of quality assurance (QA) and food safety standards to support our Quality Assurance team in a fast-paced food production / manufacturing environment. This role combines traditional administrative support with specialized assistance in maintaining compliance with food safety regulations, documentation control, and quality systems. The ideal candidate is proactive, thrives in a regulated industry, and has a solid understanding of food safety principles such as HACCP, FSMA, GMPs, SQF, or BRC standards. Key Responsibilities Administrative Duties + Provide comprehensive administrative support to the Quality Assurance and Food Safety teams + Manage calendars, schedule meetings, coordinate travel arrangements, and handle correspondence + Prepare, organize, and distribute reports, presentations, and meeting materials + Maintain and update departmental databases, filing systems, and document control procedures + Assist with audit preparation and coordinate internal/external audits + Handle incoming calls, visitor coordination, and general office support Quality Assurance & Food Safety Support + Maintain and organize food safety and quality records, including HACCP plans, prerequisite programs, corrective action reports, and verification documents + Assist in monitoring and tracking compliance with food safety regulations (FSMA, FDA, USDA, etc.) + Support the development, revision, and distribution of Standard Operating Procedures (SOPs) and work instructions + Track and report key quality metrics, non-conformances, and corrective/preventive actions (CAPA) + Help coordinate employee food safety training sessions and maintain training records + Support mock recalls, traceability exercises, and supplier documentation reviews + Assist with environmental monitoring programs, pest control records, and sanitation documentation + Prepare documentation for third-party audits and regulatory inspections

Requirements Required:

+ 2+ years of administrative experience, preferably in a food manufacturing, beverage, or regulated industry + Working knowledge of food safety standards (HACCP, FSMA, GMP, GFSI schemes such as SQF/BRC) + Strong computer skills, including advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and document management systems + Excellent written and verbal communication skills + High attention to detail and strong organizational abilities TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .