Office Assistant

Description We are looking for an organized Office Assistant to support daily administrative operations in San Clemente, California. This is a Long-term Contract position for someone who can handle routine office work with accuracy, stay productive in a deadline-driven setting, and adapt as priorities shift. The ideal candidate is dependable, detail-focused, and comfortable working with confidential election-related materials while following established instructions.

Responsibilities:

• Carry out assigned office tasks by following detailed directions from supervisors and completing work with consistency.
• Prepare election-related materials by organizing, assembling, and reviewing ballots, envelopes, and packets for distribution.
• Handle incoming and outgoing mail by sorting deliveries, preparing shipments, and arranging items for pickup.
• Perform document support activities such as scanning, copying, printing, and maintaining organized filing systems.
• Enter and update basic information in spreadsheets or internal tracking tools with a high level of accuracy.
• Inspect completed materials to confirm they meet instructions, quality standards, and required timelines.
• Organize office supplies, files, and boxed materials to keep work areas orderly and accessible.
• Protect sensitive organizational and election information by maintaining strict confidentiality at all times.
• Shift between priorities as needed and seek clarification promptly when directions or expectations are unclear. Requirements
• Prior experience in office support, clerical work, reception, or a similar administrative role.
• Ability to manage repetitive tasks with care, accuracy, and steady attention to detail.
• Comfortable using standard office equipment for scanning, copying, printing, and document handling.
• Basic data entry skills and familiarity with spreadsheets or internal office systems.
• Strong organizational skills with the ability to manage paperwork, mail, and physical materials efficiently.
• Strong communication skills, including the ability to answer inbound calls and respond appropriately to instructions.
• Ability to handle confidential information responsibly and work effectively under deadlines.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .