Accounting & Office Coordinator

Accounting & Office Coordinator at The HR Slugger Accounting & Office Coordinator at The HR Slugger in San Diego, California Posted in about 23 hours ago.

Type:

full-time

Job Description:

Position Title:

Accounting & Office Coordinator Location:

Mission Bay, San Diego Department:

Administration Supervisor:

Controller Hourly Range:

$35.00

• $38.

00 per hour

Job Summary:

In this role, you will assist with financial operations while also keeping the Front Desk running smoothly and occasionally pitching in with HR and Development.

Responsibilities:

Accounting

• 75% Manage accounts payable, vendor relationships, and ensure accurate, timely invoice processing Run semi-monthly payroll through ADP and maintain the payroll calendar Handle bank deposits, petty cash, and credit card reconciliation Prepare monthly financial reports and help staff interpret them Manage purchase orders and maintain the fixed asset schedule File quarterly CA sales & use tax returns and prepare annual 1099s Maintenance and verification of online timesheets Allocate Indirect and Fringe benefits for the month-end close Support year-end audit prep and assist the Controller with budgeting as needed Office Support & Front Desk•15% Keep daily office operations running; supplies, equipment, facilities, and vendor coordination Cover front desk: process mail, prepare FedEx shipments, and manage postage Maintain organizational records and filing systems Coordinate meetings, scheduling, and logistics for staff and leadership Serve as the go-to contact for building management and service providers HR Support•5% Maintain personnel files and ensure records are accurate, complete, and confidential File quarterly workers' comp reports Track PTO and leave balances and provide timely updates to staff and supervisors Development Support•5% Enter donations into the Donor Dock software accurately and on a timely basis Help prepare and mail donor thank-you cards File check copies and maintain related donation records Requirements Bachelor's degree in Accounting 3-5 years of accounting and office management experience.

Nonprofit background a plus! Proficiency with ADP payroll and accounting software (QuickBooks, Sage, or similar). Solid understanding of GAAP and California wage and hour compliance Experience with donor management software (Donor Dock or similar) is a bonus. Strong Excel and Microsoft Office skills. Excellent organizational skills and a calm, can-do approach to shifting priorities. High integrity and discretion. Will handle sensitive financial and personnel data with care.