Administrative Assistant

PathPoint is seeking a full-time Administrative Assistant to join our team in San Luis Obispo, CA. In this role, you'll use your organizational and interpersonal skills to help ensure smooth office operations by taking on a variety of administrative support projects. We're looking for a resourceful individual with strong attention to detail, with a "no task is too big or too small" mentality and a desire to use their skills to make a difference every day.

About PathPoint:

PathPoint is a nonprofit dedicated to helping people flourish. We partner with children, adults, and families to foster hope, build life skills, access support systems, and form meaningful relationships. We serve communities across Kern, Los Angeles, San Luis Obispo, Santa Barbara, and Ventura counties.

Schedule:

Monday-Friday, 8:00am-5:00pm - 8 hours per day

Compensation:

This is an hourly, non-exempt position starting at $21.00 per hour. The pay range in this field is $16.50-$21.50 an hour, the pay range is subject to change based on a variety of factors.

PathPoint Perks and Benefits:

Culture of kindness, compassion and respect Commitment to diversity, equity, and inclusion Medical, dental, and vision insurance Mental health day after 60 days and on 1st and 2nd anniversaries Paid vacation, sick leave, and holidays, plus flexible spending accounts 403(b) retirement savings plan with company match Other perks like a wellness program, and referral bonuses, and employee assistance program.

What You'll Do:

Serve as the primary reception contact by answering incoming calls, greeting and directing visitors, and escorting vendors or service personnel as needed. Open, distribute, and manage daily incoming mail and deliveries, including forwarding mail, maintaining mailing supplies, and assisting with large agency mailings. Maintain electronic filing systems, tracking spreadsheets, personnel document files, and divisional records with accuracy and confidentiality. Manage and track office and program supply inventory, coordinate orders, maintain equipment, and ensure supplies are stocked throughout the facility. Support recruitment and onboarding processes, including phone screenings, reference checks, ApplicantPro updates, coordinating pre-employment requirements, onboarding new hires, and preparing new hire materials. Support corporate finance accounts by distributing financial tracking spreadsheets, reviewing and cross-checking financial data for accuracy, and assisting with assigned account reconciliations. Coordinate vendor estimates, building maintenance requests, and fleet vehicle repairs while maintaining up-to-date vehicle records in Autosist. Travel between Atascadero, Grover Beach, San Luis Obispo, and Santa Maria locations to support divisional administrative and operational needs. Assist with meeting setup, divisional training record tracking, event coordination, IT ticket submissions, and other administrative projects as assigned. Support facility safety processes, including monthly inspections, fire extinguisher checks, and secure facility lock-up procedures. Serve as the key divisional resource for fleet management by coordinating vendor estimates, facilitating vehicle repairs, tracking invoices, maintaining up-to-date vehicle records in Autosist, and supporting accurate fleet-related documentation.

Position Requirements:

Strong interpersonal skills with a customer service approach. Professional verbal and written communication. Intermediate skills in Microsoft Word, Excel, and Outlook. At least 1 year of administrative or receptionist experience. Must have a valid California driver's license and satisfactory driving record for completing errands in the San Luis Obispo County and Santa Barbara County areas. Culturally aware, acknowledges diverse employee backgrounds, possesses skills to collaborate across cultures, and avoids biased assumptions based on cultural differences. High school diploma or GED is required We area an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status , and we offer reasonable accommodations to support successful employment to those with disabilities. Pre-employment background checks and health screenings will only be required post-offer.