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Administrative Assistant
Job
Robert Half
San Marcos, CA (In Person)
Full-Time
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Job Description
Description If you're the type of person who enjoys bringing order to a busy day, keeping projects on track, and serving as the go-to resource for a team, this opportunity could be exactly what you're looking for. A growing commercial property management company is seeking an Administrative Assistant to support multiple departments while helping ensure day-to-day office operations run efficiently. This is much more than a traditional administrative position. You'll collaborate with property managers, accounting staff, vendors, tenants, and executive leadership, making each day different and providing excellent opportunities to expand your professional skills. The company values initiative, reliability, and individuals who enjoy finding solutions before problems arise. Responsibilities Administrative Operations + Prepare correspondence, reports, contracts, and property documentation + Coordinate calendars, meetings, and vendor appointments + Answer incoming calls and greet clients, tenants, and visitors + Maintain electronic filing systems and confidential records + Order office supplies and coordinate facility vendors Property & Office Support + Assist with work order tracking and service requests + Support invoice processing and purchase order administration + Maintain tenant and vendor databases + Prepare monthly reports for management + Assist with special projects and office initiatives as needed Requirements + 2+ years of administrative assistant, office coordinator, or executive support experience + Previous experience in commercial real estate, property management, construction, or professional services is highly preferred + Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and Word + Experience with Yardi, AppFolio, MRI, or similar property management software is a plus + Strong organizational, multitasking, and customer service skills + Professional communication skills and a proactive approach to problem-solving TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .