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Office Assistant
Job
Robert Half
San Mateo, CA (In Person)
Part-Time
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Job Description
We are looking for a dependable Office Assistant to support daily administrative and front desk operations for a Financial Services team. This Long-term Contract position offers a flexible schedule of 10-15 hours per week and can be performed onsite or remotely based on business needs. The ideal candidate will bring strong organizational skills, clear phone communication, and the ability to keep routine office tasks moving efficiently.
Responsibilities:
- Manage incoming calls, direct inquiries appropriately, and provide an attentive first point of contact for clients and business partners.
- Coordinate scheduling activities by arranging appointments, confirming availability, and updating calendars as needed.
- Digitize and organize paperwork by scanning documents and maintaining accurate electronic records.
- Perform a range of administrative support tasks, including filing, data entry, and other general clerical work.
- Prepare and process light documentation to help maintain orderly day-to-day office operations.
- Follow up on open business cases to gather updates, track progress, and support timely resolution.
- Assist with reception-related duties to ensure smooth communication and office coverage during assigned hours.