Administrative Assistant

Description We are looking for an Administrative Assistant to join our team in San Rafael, California. This contract position is ideal for someone who is detail-oriented, thrives in a dynamic environment, and enjoys providing exceptional support to staff, residents, and visitors. The role is vital in ensuring smooth daily operations and maintaining a welcoming atmosphere within the organization.

Responsibilities:

• Answer and transfer incoming calls, ensuring callers receive accurate information or are directed to the appropriate department.
• Provide guidance and assistance to residents, staff, guests, and vendors in a courteous and friendly manner.
• Sort and distribute mail efficiently, ensuring timely delivery within the organization.
• Oversee the ordering and inventory of office supplies, including paper, forms, and other materials.
• Welcome all visitors to the community, offering information and assistance to create a positive impression.
• Collaborate with supervisors on assigned tasks to support the organization's goals.
• Maintain a positive and respectful environment in conduct and appearance.
• Anticipate the needs of residents, employees, and guests, responding promptly and enthusiastically.
• Uphold accountability and ensure interactions reflect the organization's hospitality values. Requirements
• Proven experience in administrative support or a similar role.
• Strong communication skills, both verbal and written, with an attentive phone demeanor.
• Proficiency in data entry and handling administrative tasks with accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Familiarity with receptionist duties, including welcoming visitors and assisting with inquiries.
• Excellent organizational skills for sorting mail and maintaining office supplies.
• A commitment to providing exceptional service and fostering a culture of hospitality.
• Ability to work collaboratively with diverse groups, demonstrating respect and integrity.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .