Administrative Assistant

We are looking for an Administrative Assistant to join our team in San Rafael, California. This contract position is ideal for someone who is detail-oriented, thrives in a dynamic environment, and enjoys providing exceptional support to staff, residents, and visitors. The role is vital in ensuring smooth daily operations and maintaining a welcoming atmosphere within the organization.

Responsibilities:

• Answer and transfer incoming calls, ensuring callers receive accurate information or are directed to the appropriate department.
• Provide guidance and assistance to residents, staff, guests, and vendors in a courteous and friendly manner.
• Sort and distribute mail efficiently, ensuring timely delivery within the organization.
• Oversee the ordering and inventory of office supplies, including paper, forms, and other materials.
• Welcome all visitors to the community, offering information and assistance to create a positive impression.
• Collaborate with supervisors on assigned tasks to support the organization's goals.
• Maintain a positive and respectful environment in conduct and appearance.
• Anticipate the needs of residents, employees, and guests, responding promptly and enthusiastically.
• Uphold accountability and ensure interactions reflect the organization's hospitality values.