Administrative Assistant

Administrative Assistant Contract Type:

Temporary Location:

Valencia Industry:

Utilities Contact Name:

Giulia Memore Contact Phone:

Date Published:

14-May-2026

JOB TITLE:

Administrative Assistant

LOCATION

Valencia, CA

SCHEDULE

Monday - Friday | 6:30 AM - 4:30 PM

DURATION

2-

Year Contract PAY:

Up to $34-39/hr

Job Responsibilities:

In this role, you will provide high-level administrative and operational support for the HRCM project team within a live construction environment.

Key responsibilities include:

Supporting project leadership and field operations, including: o Managing complex calendars and scheduling activities o Coordinating meetings, tours, and stakeholder engagement activities o Maintaining project tracking systems and administrative records Supporting the Director and Senior Managers with daily administrative operations Coordinating communications and ensuring alignment across project stakeholders Assisting with logistics and scheduling while minimizing disruption to field execution Providing visibility into project activities to support decision-making and execution

Essential Duties and Job Functions:

Manage complex scheduling and calendar coordination for leadership and project activities Coordinate project meetings, site tours, and stakeholder engagement logistics Track requests, approvals, and project activities using organized administrative systems Maintain accurate documentation, records, and communication logs Prepare reports, meeting materials, presentations, and correspondence as needed Support communication flow between leadership, project teams, contractors, and stakeholders Exercise sound judgment in prioritizing requests within an active construction environment Follow established approval processes and support compliance with project procedures Anticipate administrative and operational needs to proactively support leadership teams Assist with special projects and additional administrative tasks as assigned

Knowledge & Skills:

Strong organizational and scheduling skills with ability to manage multiple priorities Excellent communication and stakeholder coordination abilities Strong attention to detail and proactive problem-solving skills Ability to exercise sound judgment in a fast-paced construction or project environment Experience supporting leadership teams and coordinating project logistics Strong administrative and recordkeeping skills Ability to maintain professionalism and confidentiality Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Ability to work effectively onsite in a team-oriented environment

Education & Experience:

High School Diploma required Bachelor's Degree preferred Previous experience in administrative support, project coordination, or construction/project environments preferred Experience supporting senior leadership or project teams strongly preferred

Additional Information:

One opening available One round of interviews with the hiring manager Strong possibility of contract-to-hire conversion based on performance and budget (not guaranteed) SoCal Gas will provide equipment Fully onsite role, Monday through Friday Top Qualities the Hiring Manager is

Seeking:

Strong organization and scheduling abilities Excellent communication and stakeholder coordination skills Sound judgment with proactive administrative support mindset ...