Administrative Assistant: IV

Job Title:

Administrative Assistant IV Location:

Valencia, CA 91355

Duration:

23+ months

Shifts:

onsite 5 days a week, Monday through Friday. Typical working hours are 6:30 AM

• 4:30

PM Role Overview:

This role is looking for an effective administrative assistant for the HRCM project provides structured coordination and operational support across the project team. This role requires strong scheduling discipline and organization to manage high visibility activities (e.g., tours, meetings, stakeholder engagement) while maintaining control of requests and minimizing disruption to field execution. The assistant applies sound judgment and awareness of a live construction environment to prioritize requests, align activities with safety and execution needs, and follow defined approval processes. In addition, the role supports both the Director and Sr. Managers by managing administrative responsibilities, maintaining organized tracking systems, coordinating communications, and providing visibility across project activities to enable effective decision-making and execution Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects. Strong communication skills and organizational skills are essential. Familiarity with MS Office required. Top skills

Required:

Organization & scheduling

• manages complex calendars and project logistics across leadership Communication & coordination
• aligns stakeholders and ensures consistent information flow Judgment & proactive support
• anticipates needs and prioritizes activities to support execution Familiarity with MS Office 8+

Years of Experience Education:

Highschool diploma required, bachelor's degree is a plus