Administrative Assistant

Aptask Global Workforce (AGW) is seeking an Administrative Assistant for a contract position with a Major Music and Entertainment Company located in Santa Monica, CA. This is a 1+ month contract opportunity. This role provides key support to an Executive Assistant within a dynamic, fast-paced environment. The ideal candidate will handle a variety of administrative tasks, including calendar management, travel coordination, and expense reporting, requiring a high degree of professionalism, discretion, and the ability to adapt to different social situations.

Responsibilities:

Receive and screen incoming calls Update and maintain calendars Coordinate travel, providing a folder complete with all travel confirmations and itineraries Organize and submit manager's expenses Manage and oversee department quarterly budgets including processing invoices and setting up vendors Connect artist phone interviews Assist with the organization of artist award submissions Assist with the creation and organization of press materials including bios, press reports, press kits, and media alerts Organize and maintain department calendars and documents Research, organize, and distribute companywide media alerts detailing artist press coverage Update media contact lists Compile and oversee guest lists for shows and events Pitch regional media for artists on tour if/when instructed

Requirements:

1 to 2 years of Administrative Assistant experience Desired skills: Music or Entertainment industry experience is strongly preferred Very strong focus on "reading the room" to know when to be professional and when to be more laid back Experience supporting an Executive Assistant Pay range: up to $28.00 per hour Only candidates available and ready to work directly as Aptask Global Workforce (AGW) employees will be considered for this position. If you have the described qualifications and are interested in this exciting opportunity, apply today! Aptask Global Workforce (AGW) ApTask Global Workforce (AGW) is a certified Minority and Veteran workforce solutions company. AGW delivers operational, clinical, lab and professional talent with a strong focus on healthcare and life sciences. The company supports clients with reliable staffing, program expertise and a commitment to quality, speed and consistent delivery. Benefits of working with ApTask Global Workforce include: Medical Dental Vision Sick Pay (for applicable states/municipalities) Our team stays close to the process and is here to guide you every step of the way. To learn more, please visit our website https://www.agwtalent.com/. ApTask Global Workforce is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran. #INDAGW