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Job Description
Job Title:
Office Assistant Location:
Templeton, CA Schedule:
8:30 AM•4:30 PM (Monday•Friday)
Hourly Rate:
$19•22 per hour, depending on experience & education Pyles & Associates is dedicated to delivering the highest standard of evidence-based clinical care to enhance independence, improve quality of life, and support children with autism and other intellectual disabilities in overcoming challenges alongside their families. We are seeking a motivated and organized Office Assistant to join our ABA clinic team, where we provide hands-on clinical services to children with autism and other developmental disabilities. The ideal candidate will have strong organizational skills, keen attention to detail, and a genuine passion for supporting our team in delivering exceptional care. By joining Pyles & Associates, you'll play a key role in a meaningful mission supporting children and their families, gain experience in both administrative and clinical functions, collaborate within a supportive team environment, and make a direct, positive impact on the lives of the children we serve.
Key Responsibilities:
Welcome clients, families, visitors, and staff in a professional and friendly manner Receive and distribute mail, packages, and deliveries. Maintain organized filing systems, both electronic and paper, while ensuring confidentiality and HIPAA compliance. Prepare, scan, copy, and file documents as requested Support scheduling activities and communicate important updates to staff as needed Monitor, track, and maintain office supply inventory levels Order office supplies, therapy materials, and other clinic resources as approved Ensure common areas, workspaces, and supply rooms remain organized and stocked Coordinate office equipment maintenance and service requests when needed Assist with organizing and maintaining therapy materials and clinic resources Run occasional business-related errands, including purchasing office supplies, delivering documents, or transporting materials between office locations Coordinate pickups and deliveries as needed to support business operations. Maintain a valid driver's license and reliable transportation for approved business-related travel Help maintain a clean, organized, and welcoming office environment. Monitor facility needs and notify management of maintenance concerns Assist with preparing meeting rooms, training spaces, and office areas for company events and meetings
Job Requirements:
High school diploma or equivalent required (Associate degree preferred) Previous administrative, receptionist, customer service, or office support experience preferred Experience working in a healthcare, educational, or ABA setting is preferred but not required Strong organizational and time-management skills Proficiency with Google Workspace and standard office equipment Ability to multitask and work independently in a fast-paced environment Professionalism and strong customer service skills Ability to handle confidential information in compliance with HIPAA What We Offer Competitive wages and comprehensive benefits, including medical, dental, and vision insurance, life and disability coverage, and a 401(k) with employer matching after 6 months Paid training and professional development, including internship opportunities for BCaBA and BCBA mentorship and supervision hours to support career growth and certification goals Retention and performance-based bonuses Paid drive time and mileage reimbursement Paid vacation, personal, and sick time Flexible scheduling to support work-life balance Professional liability insurance Supportive supervision within a united, collaborative team Innovative, growing, and dynamic organization with a strong, positive company culture
Physical Requirements:
Must be able to occasionally lift and/or move up to 25-50 pounds (ex: therapy materials, assisting clients as needed etc.) Ability to sit, stand, walk, bend, reach, or kneel frequently throughout the workday to engage with clients at their level. Visual and auditory ability to observe client behavior, monitor safety, and respond promptly to needs. Mobility to work in a clinical environment, including navigating between rooms and supporting clients in structured activities. Ability to work in a fast-paced setting and maintain energy and focus during extended interaction with clients•be able to remain physically active/engaged for the duration of therapy sessions Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
