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Administrative Assistant
Job
Robert Half
Union City, CA (In Person)
Full-Time
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Job Description
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a Contract position for someone who can keep administrative tasks organized, provide a welcoming front-desk presence, and help ensure smooth communication across the office. The ideal candidate is comfortable handling a variety of clerical duties, managing inbound calls, and maintaining accurate records in a fast-paced environment.
Responsibilities:
- Manage day-to-day administrative activities to keep office operations efficient and well organized.
- Receive and direct incoming phone calls courteously, ensuring messages and inquiries reach the appropriate contacts.
- Welcome visitors and provide front-desk support while maintaining a positive and organized office environment.
- Enter, update, and maintain records with accuracy to support reporting and general administrative needs.
- Prepare, organize, and distribute documents, correspondence, and other routine office materials.
- Coordinate schedules, appointments, and general office communications to support team productivity.
- Assist with filing, recordkeeping, and other clerical functions that contribute to smooth daily operations.