Office Assistant (Part-Time)

Office Assistant (Part-Time) Union City, CA Job Details Part-time $25 an hour 17 hours ago Qualifications Office supply management Computer operation Microsoft Excel Microsoft Outlook Phone communication Computer literacy Writing skills Greeting customers Microsoft Office Attention to detail Organizational skills Office experience

Full Job Description SCOPE:

Under the guidance of the Sr. HR Manager, the Office Assistant is to ensure that office operations run safely, smoothly, and effectively. This position assists our HR personnel by being responsible for the overall maintenance and upkeep of the Company's office supplies, receiving visitors, working with vendors for maintenance and repairs, and looking out for the health and safety of the employees. The Office Assistant must demonstrate a high level of attention to detail, initiative, and a strong work ethic, along with the ability to multitask effectively. The role also requires excellent verbal and written communication skills and a strong customer service mindset.

ESSENTIAL JOB FUNCTIONS

Office Management Greets all visitors at the front entrance and manages visitor check‑in and coordination. Assists HR personnel in communicating with property management and various vendors to ensure smooth office and facility operations, including but not limited to alarm, janitorial, sanitation, and plumbing services. Supports HR personnel in communicating applicable workplace safety guidelines and precautions to employees. Assists HR personnel with receiving and coordinating maintenance and repair requests, including scheduling, follow‑up, quote coordination, issue resolution, and post‑service activities. Office Equipment and Supplies Assists with the procurement of supplies necessary to maintain the office and property, including receiving, organizing, and distributing deliveries. Restocks office and breakroom supplies as needed. Places orders for office and breakroom supplies. Handles office supply requests from internal departments. Supports HR personnel in coordinating the disposition or replacement of obsolete or broken equipment, as well as damaged or unused furniture. Conducts physical inventories of office supplies and equipment and reports findings to the Senior HR Manager. Maintains the cleanliness and organization of the breakroom. Organizes and maintains breakroom cabinets, supply cabinets, and the server room as needed. General Affairs Performs general administrative duties, including greeting visitors and placing or receiving phone calls. Manages the Office Calendar, including coordinating conference room reservations and updating calendars as needed. Assists HR personnel with organizing, purchasing, and setting up office events. Performs other duties as assigned by the Senior HR Manager.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Duties are performed while sitting at a desk for a long period of time, utilizing standard office equipment such as a computer, photocopier, or telephone. Walking or standing within the office, warehouse, and shipping/receiving areas is required. Bending, climbing, stooping, kneeling, and pushing regularly may be required. Walking or standing within the office area may be required for the operation of office equipment and for attending meetings. Lifting from 10 to 30 pounds. Periodically moving medical equipment heavier than 30 pounds that are on wheels.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Within the Office, Inspection Lab and/or Repair Room, the employee may be exposed to sharp objects, small tools, various testing and other medical equipment. The noise level in the work environment is usually low to moderate. Job duties are performed in an office environment utilizing standard office equipment such as a computer, photocopier, facsimile and telephone.

MINIMUM QUALIFICATIONS

- The qualifications below are the knowledge, skills, and abilities required to do this job. Must be computer literate and be able to clearly communicate verbally and in writing. Proficient in Microsoft Office. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS AND ABILITIES

: 1. Associate degree or an equivalent combination of education and relevant work experience 2. Strong written and verbal communication skills with effective interpersonal abilities 3. Ability to work proactively with minimal supervision 4. Highly detail‑oriented with strong organizational skills 5. Proficiency in

Microsoft Word, Excel, and Outlook Pay:

$25.00 per hour Application Question(s): Will you be able to work from 9:00 a.m. to 3:00 p.m. Monday to Friday? Ability to

Commute:

Union City, CA 94587 (Required) Ability to

Relocate:

Union City, CA 94587: Relocate before starting work (Required)

Work Location:

In person