Office Resource Coordinator

GENERAL INFORMATION JOB TITLE

Office Resource Coordinator

DEPARTMENT

Office of the Presidents

REPORTS TO

Executive Assistant to the Presidents

LOCATION

Los Angeles, CA

POSITION SUMMARY

: The Office Resource Coordinator works in tandem with the Office Manager to support the smooth, safe and well-maintained operation of Shondaland offices in both Los Angeles and New York. This role serves as a top-notch steward of our workplace environment, with organization, customer service, observation and problem solving skills at the top of their priority list. This is a flexible

PART-TIME

position in our Los Angeles, California office. This role is currently in office 4 half-days a week for a total of 16 - 20 hours with the opportunity to work more during occasional special projects and company events.

ESSENTIAL FUNCTIONS

Works closely with the Office Manager to create and maintain an office environment that reflects the brand's values and standards to our visitors Orders and maintains office supplies for the NY & LA offices, updating and organizing supply areas in Los Angeles weekly Helps to stock and maintain office snacks and beverages across both the LA and NY offices in accordance with Shondaland's Green & Clean initiative Takes pride in our office surroundings with the goal of providing a safe, clean and well functioning environment conducive to team members doing their best work Notes any maintenance issues, and reports to the Office Manager Assists the Office Manager and Chief IInnovation & Design Officer with office moves, office redecorating, furniture deliveries, etc. and in keeping team member's offices in the best shape Answers the main phone line as needed, transferring calls to appropriate departments Provides administrative assistance across the organization when assistants are out of office Is proactive in assisting all departments with projects as needed, when there is time Scans and delivers incoming mail and packages to team members Picks up mail from the company PO Box on a weekly basis Coordinates incoming and outgoing shipments with Consumer Products Manager and brand partners ensuring shipping address, arrival and receipt of packages are timed properly to meet review deadlines Assists People & Culture team with company meals, events and special moments Contribute to safety committee discussions to support the implementation of emergency protocols, such as earthquake and fire drills. Assists People & Culture with onboarding new hires as needed (ie, badges and parking passes, etc) Runs errands, as necessary and other duties as assigned

ESSENTIAL

KNOWLEDGE, SKILLS and

ABILITIES

Superb communication and customer service skills and ability to interact in a positive manner with guests, high-profile individuals, and employees alike. Good organizational skills Ability to do or learn basic shipping, ordering and record keeping Eager to learn the inner workings of the entertainment industry via involvement with our various departments Innovative and willing to take ownership of assigned projects and offer up new ideas. Highly observant with strong problem-solving and critical thinking skills Adept at offering and receiving constructive feedback as it relates to the improving the function of office for our team members Able to adapt and be flexible in an ever-growing and creative environment Quickly develops understanding of day-to-day Shondaland operations and priorities and continually works to maintain and create optimal office environment Commitment to upholding Shondaland values, safety and security standards High level of discretion and confidentiality with regards to all information

PHYSICAL REQUIREMENTS

: This position is deemed to be and have the following requirements: ____ Sedentary work __x__ Light work ____ Medium work ____ Heavy work ____ Very heavy work

Disclaimer :

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Full Description of Physical Requirements:

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. Shondaland is an equal opportunity employer. We embrace the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. We take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status, or any other category protected by law.