Administration Assistant

Administration Assistant Arvada, CO Job Details Full-time $22 - $24 an hour 22 hours ago Benefits Referral program Qualifications Community engagement Customer relationship building Microsoft Office Specialist Phone communication Event coordination Filing Client relationship development Administrative experience Medical administrative support Case management Task prioritization Data entry Organizational skills Patient interaction Clerical experience Productivity software Appointment scheduling Managing patient records Care coordination Communication skills Home visits (communication methods) Entry level Office experience Client interaction via phone calls

Full Job Description Job Title:

Administrative Assistant Company:

Magnolia Healthcare Position Overview Magnolia Healthcare is seeking a highly organized, proactive, and compassionate Administrative Assistant to support daily operations while playing a key role in client engagement and case coordination. This position blends administrative responsibilities with client-facing duties, requiring strong communication, relationship-building, and organizational skills.

Key Responsibilities:

• Provide administrative support to ensure efficient office operations, including answering phones, scheduling, and general office coordination
• Serve as a backup for front office duties, including responding to inquiries and directing calls appropriately
• Enter and maintain accurate client data in AxisCare and internal spreadsheets
• Manage and maintain case files, ensuring all documentation is current, organized, and compliant
• Assist in processing Medicaid and Long-Term Care applications, ensuring timely and accurate submissions
• Communicate regularly with patient clients, case managers, and current clients to provide updates and support
• Coordinate and assist with case management activities, ensuring smooth service delivery

Client Engagement & Growth:

• Build and maintain strong client relationships through consistent communication and follow-up
• Meet with potential clients in their homes to present Magnolia Healthcare services and assess needs
• Support networking efforts to develop referral sources and grow the client base
• Assist in planning and organizing community events to promote services and strengthen community presence (I.e Job Fairs,
• Collaborate with leadership to identify opportunities for expanding case management services

Qualifications:

• Experience in administrative support, preferably in healthcare or home care settings
• Knowledge or experience in case management and Medicaid/Long-Term Care processes
• Strong client relationship-building and networking skills
• Excellent verbal and written communication skills
• Ability to manage multiple tasks, prioritize effectively, and maintain attention to detail
• Comfortable meeting clients in-home and representing the organization professionally
• Proficiency with office software, spreadsheets, and client management systems (AxisCare experience preferred)
• Self-motivated, dependable, and able to work both independently and as part of a team

Preferred Attributes:

• Compassionate and client-focused mindset
• Strong organizational and problem-solving skills
• Ability to maintain confidentiality and handle sensitive information

Work Environment:

This role includes both in-office administrative work and weekly travel to meet with clients and attend community events.

Summary:

The Administrative Assistant at Magnolia Healthcare plays a vital role in supporting operations, enhancing client relationships, and contributing to organizational growth through community engagement and effective case coordination.

Pay:

$22.00 - $24.00 per hour

Benefits:

Referral program

Work Location:

In person