Business Coordinator

Business Coordinator Lifetime Solar Solutions LLC Denver, CO Job Details Full-time $65,000 - $75,000 a year 1 hour ago Benefits Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Employee discount Opportunities for advancement Referral program Qualifications Google Workspace Customer communication Managing clients in a customer support role QuickBooks Handling customer service requests Productivity software Full Job Description Lifetime Roof & Solar is seeking a highly organized and detail-oriented Business Coordinator to support our growing team. This role serves as a critical link between sales, production, accounting, vendors, customers, and office operations. The ideal candidate thrives in a fast-paced environment, enjoys managing multiple priorities, and is passionate about delivering exceptional customer service while helping maintain operational excellence. Key Responsibilities Accounting & Customer Management Create and maintain customer profiles and job records in QuickBooks Send invoices and payment requests to customers Collect and process customer payments Enter approved vendor invoices into QuickBooks and AccuLynx Record material costs and job expenses in QuickBooks and AccuLynx Maintain customer communication lists (CC Lists) Prepare commission reports Coordinate customer Google Review requests Production & Project Coordination Support the Operations Manager with project tracking and management in AccuLynx Maintain contractor licenses and compliance documentation Collaborate with production and sales teams to ensure an outstanding customer experience Monitor project schedules and assist in keeping projects on track Approve jobs within AccuLynx Order One Click Code Reports and Quick Measure Reports Obtain permits as required for roofing and construction projects Register warranties and maintain project documentation Decks Division Support Assist with permitting processes for deck projects Process invoices and upload supporting documentation into the CRM Record and track customer payments Company Administration Coordinate fleet management activities Manage Certificates of Insurance (COIs) Support employee onboarding in partnership with HR providers Schedule conference rooms and coordinate meetings Serve as a primary point of contact for customers Schedule sales appointments and assist with service-related requests Purchasing & Office Support Purchase office supplies, marketing materials, company apparel, and business cards Manage inventory and general office procurement Provide administrative support across departments as needed Qualifications Required Previous experience in office administration, business coordination, project coordination, accounting support, or a related role Minimum 1 year of QuickBooks experience Strong organizational and time-management skills Excellent customer service and communication abilities Ability to prioritize multiple tasks and meet deadlines Exceptional attention to detail and accuracy Proficiency with Microsoft Office and Google Workspace Preferred Experience with AccuLynx Experience in construction, roofing, home improvement, or a related industry Knowledge of permitting processes, warranties, and contractor licensing requirements Familiarity with CRM platforms and project management software What We Offer Competitive compensation 401(k) matching Health insurance Dental insurance Vision insurance Paid time off Employee discounts Referral program Professional growth and advancement opportunities Collaborative and supportive team environment Stable, growing company with long-term career potential Opportunity to make a direct impact on customer satisfaction and company success