Administrative Assistant III - Schools of Social Sci, Edu, Public Service

Who We Are With three campuses along Colorado's Front Range, FRCC is the state's largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities. Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the "Top Online Colleges" in the country by Newsweek . One of FRCC's main goals is to offer educational excellence for everyone. The college's strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC's focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body. The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive. FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We're looking to hire people who share these values—along with our commitment to student success, equity and excellence. In addition to rewarding and meaningful work, Front Range Community College (FRCC) offers a comprehensive benefit package designed to provide you and your eligible dependents, including domestic partner, with a broad range of employer paid and employee paid benefit options including: Medical, Dental, Vision, Life and Disability benefits, Health Benefits . Strong, secure, yet flexible retirement benefits, Colorado PERA . Access to a tuition reimbursement program for eligible employees, their eligible dependents and domestic partners at any of the 13 system community colleges . Access to an Employee Wellness Program and Employee Assistance Program (CSEAP) . A comprehensive leave program, including: annual and sick leave, paid holiday and winter break (we are closed the week between December 25 and January 1.) Access to an abundance of professional development opportunities at FRCC. Opportunities to work hybrid 1 day per week. This position's home campus will be the Larimer Campus in Fort Collins. This position works the following shift: Monday-Friday, 8:00 am-5:00 pm.

GENERAL SUMMARY

The Schools of Social Sciences, Education, and Public Service (SSEPS) provides academic programming for students interested in careers and transfer options in the social & behavioral sciences. Administrative Assistant III positions in academic affairs provide comprehensive administrative and organizational support to the schools, in order to facilitate the efficient operation of school programs. This role involves handling a wide range of administrative tasks, managing communication, coordinating schedules, reviewing budget information, purchasing and travel coordination support, and assisting with various academic and administrative and technical responsibilities.

Duties:

Administrative Support:

Provide Administrative and Office support for the School of SSEPS at Larimer Campus (LC). Duties include, but are not limited to: Serve as a point of contact for the school at LC. Create a welcoming and friendly environment ensuring students, faculty, instructors, staff, and all customers feel valued and attended to. Provide office and phone coverage, screen/review mail, refer faculty, instructors, students, and staff to appropriate resources. Communicate and assist faculty, staff, and students to resolve issues and develop solutions. Escalate issues to Department Chairs, Academic Dean, and VP as needed. Help plan and organize meetings at LC as needed. Attend meetings, take and distribute minutes as appropriate. Place and follow up on work orders for the schools with LC facilities and IT. Assist LC faculty, instructors, and students' complete forms as needed. Contact students as needed, included for course cancellations. Collect syllabi for the schools. Submit FLAC contract requests as needed. Support instructor/faculty absences as needed. Assist with onboarding of instructors and faculty at LC. Assist with planning meetings for CTE programs advisory boards at LC as needed Collaborate with Academic Dean and other school administrative assistants to ensure clarity about day-to-day task management for LC. Budgeting and Purchasing Provide support to the School of SSEPS by managing fiscal processes and maintaining budget spreadsheets. Duties include, but aren't limited to: Purchase and reallocate expenses for the schools through P-Cards, Expense Voucher and Purchase Orders. Prepare budget transfers and purchase requests as needed. Ensure compliance with FRCC and State budget guidelines and recommend adjustments. Communicate accurate budget information to appropriate stakeholders. Supervision Supervise and provide leadership for School of SSEPS student employees, including, but not limited to: Hire, train, evaluate, and supervise student staff, providing initial and ongoing training and coaching for/with the staff to create a supportive environment for personal and professional growth ensuring a high level of customer service. Provide leadership related to student staff management including updating training materials and manuals, providing resource information & communication, and maintaining relevant information related to programs. Maintain the student staff schedule. Ensure time sheets and hourly appointment forms are approved and processed in a timely fashion.

MINIMUM REQUIREMENTS

: Thirty-six months (36) of professional, general administrative or office support experience. The primary function of your job must be clerical. Effective verbal and written communication skills are necessary for success in this position. ( Part-time experience will be pro-rated ). See Resume" statements or blank employment history on the application in lieu of a complete application will not be accepted . A cover letter that describes your interest in this position, how your experience aligns with the minimum qualifications of this position and completed work experience (employment detail) within your application is required for your application to move forward. No Cover letter or Incomplete applications will not be accepted.

SUBSTITUTION

College, university, from an accredited institution may substitute for the clerical experience as listed above on a year for year basis. (A

COPY OF YOUR TRANSCRIPT VERIFYING THE REQUIRED CREDITS MUST BE RECEIVED BY APPLICATION DEADLINE, IF SUBSTITUTION IS USED TO MEET THE MINIMUM REQUIREMENTS

)

REQUIRED COMPETENCIES

Critical Thinking:

Understanding Compensation Handbook, making purchases and reallocating expenses. Updating, analyzing data, department site. Maintaining confidentiality.

Customer Service:

Interact with students, staff & other departments.

Communication:

Provide information to supervisors, co-workers, students & faculty by telephone, emails, in written form or in person.

Event/Meeting/Scheduling:

Manage department events,

Schedule Meetings/ Technology:

Create and update spreadsheets, and documents. Enter and update information into formal databases. Knowledgeable with Microsoft Office Suite.

Problem Solving/Decision Making:

Analyze information and evaluate results to choose the best solution and solve problems. Handle complaints, settle disputes, resolve grievances and conflicts and negotiate with others.

Time Management:

Independently manage your tasks to meet deadlines and expectations.

Reallocating Expenses/Maintaining Budget:

Making purchases, reallocating expenses, updating spreadsheets.

Supervision:

Required to guide, evaluate, and support student employees and provide the essential tools for continuous development.

Inclusive Workplace Practices:

Builds positive, respectful relationships with people from a wide range of backgrounds and experiences. Encourages participation, listens openly to different viewpoints, and helps create a welcoming and supportive environment for all.

NECESSARY SPECIAL REQUIREMENT & CONDITIONS OF EMPLOYMENT

Must submit to and successfully complete a pre-employment background check. Felony convictions or convictions of crimes of moral turpitude or convictions of misdemeanors related to the job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide Front Range Community College, Office of Human Resources with an official disposition of the charges.

APPEAL RIGHTS

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver

CO 80203

), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules. Supplemental Information

FOR CURRENT OR FORMER STATE CLASSIFIED EMPLOYEES OF THE STATE OF COLORADO

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately. This posting may be used to fill one or more similar positions in the future.

Important Note To Applicants:

Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.

Comparative Analysis:

All state classified employees must be hired and promoted through a comparative analysis process. Part or all of the analysis for this position will include a review of your application material. Applications may be used to assess and rank applicants who meet the minimum requirements, cut to a top group, or establish an eligible list for referral to the position. Be sure your application material specifically addresses your qualifications, experience and accomplishments as they relate to the duties, minimum qualifications, substitutions, and preferred qualifications listed, including answering all supplemental questions thoroughly and with great detail. Attach additional pages if necessary to fully explain your experience and accomplishments. Failure to include adequate information or follow instructions may result in your application not being accepted for this position and may affect your score or inclusion in the final pool of qualified candidates. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Front Range Community College is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Bob Gregory, robert.gregory@frontrange.edu or by calling 303-404-5473. Pregnancy Related Accommodations, Colorado Anti-Discrimination Act (CADA) The Colorado Anti-Discrimination Act (CADA), allows applicants to request a reasonable accommodation for health conditions related to pregnancy or the physical recovery from childbirth. If you are an individual who wishes to request reasonable accommodations for an exam, you must do so at least three days prior to the administration of the exam. Please refer to the contact information on the exam scheduling notice or on the specific job announcement. Notice to

Prospective Employees:

Front Range Community College is required by the Clery Act of 1990 to notify prospective employees, current employees, students and applicants where to access our Campus Security Report. The report is updated and published annually in accordance with the Higher Education Amendments of 1998, Federal Student Right-to-Know, the Federal Drug-free Schools and Campuses Act of 1989.

This report contains information about:

Front Range Community College's alcohol and other drug policy VAWA policy Campus security policies Campus/community resources Where to find registered sex offender information Crime statistics for the previous three calendar years Reporting crimes The Campus Security Report can be accessed in two ways: By going to the internet website at: Clery Act Information (Download PDF reader) Printed copies of the FRCC Campus Annual Security Report are available on request through the Dean of Students Affairs Office and any college Campus Security and Preparedness Office