Construction Administrative Assistant

Construction Administrative Assistant Subsidiary:

Construction Earthwork Location:

Greeley, CO Reports To:

Construction Administrator Coordinator Position Type:

Full-Time Pay:

$26.00 - $29.00/hour Position Summary The Construction Administrative Assistant plays a key role in supporting the day-to-day operations of the department and project teams. This position provides hands-on experience in administrative functions and job cost accounting, including billing, AP processing, documentation management, and project lifecycle support from startup through close-out. This role requires strong organizational, communication, and time management skills, along with the ability to multi-task, problem-solve, and maintain accuracy under strict deadlines. This position is primarily based in Colorado with little to no overnight travel. Key Responsibilities Administrative & Accounting Support Prepare and submit monthly client billings Manage, maintain, and track multiple spreadsheets Compile and communicate data clearly to managers and stakeholders Generate and maintain job cost reports Review, code, and process Accounts Payable (AP) invoices Enter and maintain equipment unit data in NetSuite Support project startup through close-out documentation Perform additional duties as assigned Required Skills & Abilities Ability to work independently and collaboratively with minimal supervision Strong verbal and written communication skills Ability to adapt quickly and manage shifting priorities Excellent organizational and time management skills Strong attention to detail and accuracy Work Environment This position operates in a professional office environment and regularly uses standard office equipment such as computers, phones, copiers, and filing systems. The role requires frequent standing, walking, and use of hands for handling materials and operating equipment. Physical Requirements Ability to lift up to 30 pounds occasionally Ability to stand for extended periods (2-3 hours at a time, multiple times per day) Ability to walk short distances regularly Frequent use of hands, arms, and verbal communication Schedule Monday - Friday, 8:00 AM - 4:00 PM Occasional evening or weekend work may be required based on project needs Schedule may vary depending on job and site requirements Required Education & Experience High school diploma or equivalent 1+ years of experience in accounting and billing (construction or related industry preferred) Proficiency in Microsoft Office (Excel, Word, Outlook) Ability to learn accounting and ERP systems Strong organizational and recordkeeping skills Ability to maintain confidentiality Strong technical writing and documentation skills Excellent communication and time management skills Ability to take initiative and learn quickly Preferred Qualifications Associate's degree in Accounting or related field Experience in oil and gas (preferred but not required) Netsuite Experience Work Authorization Must be authorized to work in the United States Valid driver's license required Benefits Tasman offers a comprehensive benefits package to support our employees and their families, including: Medical, Dental, and Vision Insurance 401(k) with Company Match Health Savings Account (HSA) / Flexible Spending Account (FSA) Paid Time Off (PTO) Paid Sick Time Company-Paid Holidays Tuition Reimbursement Programs Employee Assistance Program (EAP) Company-provided safety equipment About Tasman & Why Join Us At Tasman Inc., we are guided by our core values and commitment to our people, our partners, and the communities we serve:

WE ARE OUR PEOPLE

Safety is our top priority. We are committed to ensuring every employee returns home safely each day. We celebrate our teams and strive to succeed together.

DO THE RIGHT THING

We operate with integrity, care for our people and the environment, and follow through on our commitments. Safety is never an accident—it's intentional.

PURSUE EXCELLENCE

We hold ourselves to the highest standards. We value ideas and innovation at every level and aim to create lasting impact today and for future generations. Join a team where your contributions matter and your growth is supported. Required Education & Experience High school diploma or equivalent 1+ years of experience in accounting and billing (construction or related industry preferred) Proficiency in Microsoft Office (Excel, Word, Outlook) Ability to learn accounting and ERP systems Strong organizational and recordkeeping skills Ability to maintain confidentiality Strong technical writing and documentation skills Excellent communication and time management skills Ability to take initiative and learn quickly Preferred Qualifications Associate's degree in Accounting or related field Experience in oil and gas (preferred but not required)

Netsuite Experience Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Referral program Tuition reimbursement Vision insurance

Work Location:

In person